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Processed payroll with the wrong process date

Created on  | Last modified on 

Summary

What to do if you process payroll with the wrong process date in Sage 50 Payroll.

Description

If you forgot to change your process date before you ran the payroll, there are some steps you need to follow to correct this.

The steps you need to take depend on your situation.

Resolution

If you haven't updated records 

  1. Click on Change Process Date and enter the correct date.
  2. Go into Enter Payments and check the payments.
  3. Continue processing the payroll as normal.

If you've updated records 

  1. Go to File and select Recover.
  2. Back up your data, then use The Recover option to go back one period.
  3. Log back into the payroll with the correct process date.
  4. Go into Enter Payments and check the payments.
  5. Continue processing the payroll as normal.

Full Payment Submission (FPS)

If you already submitted your FPS, HMRC have the incorrect date for this payment. 

When you submit an FPS with the wrong date, any employees claiming universal credit may be adversely affected. In this case, we recommend you contact HMRC to explain the situation.

 NOTE: To submit an FPS adjustment, there must be a change in liability. You can't send this submission if only dates have changed. 

If your Last Updated date after making the correction is:

  • The same or after the Last FPS date, but within the same tax period, submit an FPS adjustment
  • In the next tax period compared to the Last FPS date, don't submit an adjustment. Instead, submit the FPS when you process the next period as normal
     TIP: The FPS in the next period includes year to date values, that include any adjustments you made.

What's next?

You've corrected your payroll, and you can now continue processing.

For help with processing your payroll, follow the process your payroll article.