Record money received

In Sage 50 Accounts, there are different ways to process money received. To help you, we've listed all the steps below.

 TIP: For information about recording charity donations, refer to our detailed charities guide.

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Recording a one off sale

Use a bank receipt to record your money received in Sage 50 Accounts without creating a customer record.

EXAMPLE: A one off sale, the banking of cash sales or bank interest received for the day etc.

1. Click Bank accounts.
2. Click the bank account you want to receive the money into.
3. On the tool bar, click Bank receipt.
4. Enter the required fields.
5. Click Save and Close.

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Record an invoice being paid

You need to use the Customer receipt option to record that an invoice is paid.

1. Click Bank accounts.
2. Click the bank account you want to receive the money into.
3. On the tool bar, click Customer receipt.
4. Enter the required fields.
5. Record the payment:
   • Full amount - Click the invoice, then click Pay in full
   • Part payment - Enter the value paid against the invoice in the Receipt column
   • Multiple payments - Enter the value paid for each invoice in the Receipt column
6. Click Save and Close.

TIP: You can generate statements to let your customers know their transaction history over a period of time and remind them of any outstanding balances. 

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Record payments from customers in advance

If you receive a payment from a customer before you issue the invoice, you still record this as a payment on account. 

1. Click Bank accounts.
2. Click the account you want to receive the money in to.
3. On the tool bar, click Customer receipt.
4. Check and complete the information in the Bank Details and Customer Details sections.
5. In the Receipt Details section, enter the date, amount and reference for the payment received.
6. Click Save then when prompted to post a payment on account, click Yes.
7. Click Close.

You can allocate the payment on account to future invoices for this customer. Read more >

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Record supplier refunds

If your supplier has given you a refund, record it using the Supplier refund option.

1. Click Bank accounts.
2. Click the bank account you want to receive the money in to.
3. On the tool bar, click Supplier refund.
4. Enter the required fields.
5. Click Save and Close.