How to activate CIS in Sage 50 Accounts

If you carry out construction work in the UK as a contractor and you're registered with the Construction Industry Scheme (CIS), the Sage 50 CIS module makes it easy to manage your subcontractors' tax. Before you can start using the Sage 50 CIS module, you need to activate it in your software.

To activate Sage 50 CIS

NOTE: CIS requires a valid subscription which is not included in your Sage 50 Accounts subscription. If you haven't already purchased a CIS subscription, please click here to leave your details and we'll be in touch to get you set up.

Before setting up CIS, we recommend you take a backup of your data. 

1. Click Tools and then Activation and select Enable Construction Industry Scheme.
2. Click Next and then if required, choose a nominal code for each CIS option. 
   
   Click here to see the default nominal codes >

   Nominal code	Name	Description
   6000	CIS Labour	Use this nominal code to post labour transactions.
   6001	CIS Materials	Use this nominal code to post materials transactions.
   6002	CIS Other Labour	Use this nominal code for any labour you want to differentiate from the main labour nominal code. For example, you may want to split labour done in the UK from labour done in Europe.
   6100	CIS Other Materials	Use this nominal code for any materials you want to differentiate from the main materials nominal code. For example, you may want to split materials used for the job to tools for the job. NOTE: When you record a subcontractor invoice you should only include materials if they are within the scope of CIS. For more information about this please contact HMRC.
   2101	CIS Tax Control	When you pay the CIS labour invoices the tax is automatically posted to this nominal code.
   2102	CIS Tax Liability	When you submit the CIS return the tax is automatically transferred from the CIS tax control account into the tax liability. This is so you can then post the payments to HMRC using this nominal code.
   8200	CIS CITB Levy	Use this nominal code to record any CITB Levy.

    

3. Click Next and enter your company details.
   NOTE: These details are passed to HM Revenue & Customs when you submit electronic information to them using the software's e-Submission feature.
   

   Name	Description
   Status	Select the type of business you operate.
   Unique Tax Reference	Sometimes referred to as UTR. It is supplied by HM Revenue & Customs (HMRC). It is found on your existing voucher (CIS23, CIS24, CIS25). It is the first ten digits of the tax reference field on the bottom left of the voucher.
   Employer's PAYE Ref	Sometimes referred to as EMPREF. It is supplied by HM Revenue & Customs (HMRC). EMPREF is also known as the PAYE Reference and can be found on the front of the payment booklet issued to every contractor. It comprises a 3 digit office reference, a forward slash and up to ten characters or numbers. For example 913/WZ51258.
   Accounts Office Ref	Sometimes referred to as AoREF. It is supplied by HM Revenue & Customs (HMRC). AoREF can be obtained from the P30B paying-in book or the letter issued in its place. It comprises a tax office number of up to three digits (using, where necessary leading zeros), followed by the letter P and another letter. Finally there is a series of eight numbers. For example 131PE00045678 or 001PF23456789.

4. Click Next and then enter the e-Submission details as follows:
   NOTE: These details are passed to HM Revenue & Customs when you submit electronic information to them using the software's e-Submission feature. If you don't know your User ID or Password, please contact HMRC.
   

   Name	Description
   User ID	This is the User ID you received when you registered with the Government Gateway.
   Password	This is the Activation PIN you received when you registered with the Government Gateway. For security purposes the password is masked when you enter the information. It appears as a line of asterisks.
   Confirm Password	Please confirm the Activation PIN you received when you registered with the Government Gateway. For security purposes the password is masked when you enter the information. It appears as a line of asterisks.
   Forenames	Enter a contact name for your company.
   Surname	Enter a contact name for your company.
   Telephone	Enter a contact telephone number.
   Email	If your company uses email, enter your email address here. If you have a number of email addresses, you should enter your main contact email address.

5. Click Next and then Finish.
6. To check your CIS module is activated click Help and then About and in the Features Enabled section check that CIS v2 shows Yes.

NOTE: If you're an accountant submitting on behalf of a client you must also ensure you complete the details within the Accountant tab in Settings and Company Preferences.

You've now activated your Sage Accounts software for CIS. You can change any of these details within the CIS tab in Settings and Company Preferences.

 

To check your new CIS v2 module is activated

• Click Help and then About and in the Features Enabled section check that CIS v2 shows Yes.

NOTE: If you access your data on more than one computer across a network or via Remote Data Access, you must check the module is actiavte on each computer before you enter subcontractor transactions.