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Delete a purchase order

Created on  | Last modified on 

Summary

Correct or delete incorrectly updated purchase orders in Sage 50 Accounts Professional.

Description

Correct despatched purchase orders based on the invoice status, as updating a purchase order involves several processes.

Resolution

Deleting your orders

Within Sage 50 Accounts it's possible to delete purchase orders from the Purchase orders window. You'll need to do this to correct mistakes, to cancel raised orders or to remove old and unwanted orders.

If a purchase order has a Delivered status of Part or Complete, deleting the purchase order doesn't adjust stock levels of the product records.

  1. Click Purchase orders and select the orders you want to remove.
  2. To remove the selected items, click Delete.
    A confirmation window appears, asking if you want to delete all selected orders, including those that you haven't ordered, delivered or posted.
    • If the status of the purchase order is On-Order, the quantity on the product record reduces when the purchase order is deleted
    • If the status of the purchase order is Complete and the deletion is to correct or cancel the purchase order, adjust the stock levels manually

    • If the purchase order status shows Posted, the purchase invoice you posted to the ledgers remains intact.

       If you need to delete the purchase invoice (PI), you must do this manually 
  3. Click Yes.

Adjusting the relevant stock records

Sage 50 Accounts uses FIFO, so you can't post an Adjustment Out for incorrectly delivered quantities, as AO removes the oldest stock, not the recently delivered stock.

Read about the exact method in our adjust stock records after deleting or reversing a purchase order article. 

To correct the purchase invoice

If you've updated and delivered the order order, the purchase invoice could be incorrect. Delete the original invoice, then update the purchase order to re-post the invoice.

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