Reverse a purchase order

Solution Properties

Solution ID:

250403102043620

Last Modified Date:

Thu Apr 03 10:39:18 UTC 2025

Taxonomy Path:

Case category//How do I...//processing

Author:

[email protected]

Reverse a purchase order

Description

In Sage 50 Accounts Professional you may need to correct or delete any purchase orders that have been incorrectly updated. Updating a purchase order involves a number of processes, therefore the procedure to correct despatched purchase orders depends on the status of the invoice created by the purchase order.

Cause

Resolution

Reversing incorrectly delivered order

If a purchase order is delivered in error or with incorrect values, you must reverse this manually.

You can amend the purchase order in one of the following ways:

Delete then re-enter the purchase order

Memorise the order before deleting it, you can then recall it to create the new order and amend as required.

Amend the purchase order to add the quantity of stock that needs to be delivered again

You can either add this as a new line or amend the item line of the existing product to increase the quantity.

If a purchase order is incorrectly delivered and completed and the stock is subsequently adjusted by amending the order or putting items back on order, there will be a duplication of batch invoices after the order is updated. These batch invoices should be edited to correct this duplication.

Adjusting the relevant stock records

Sage 50 Accounts uses the First In First Out (FIFO) system. This means you can't simply post an Adjustment Out (AO) for the quantity that has been incorrectly delivered, because the AO removes the oldest stock, not the stock that you've just delivered.

Read about the exact method in our adjust stock records after deleting or reversing a purchase order article.

To correct the purchase invoice

If the order has been updated as well as delivered, the purchase invoice may also be incorrect. To correct this, delete the original invoice using the Corrections option then update the new or amended purchase order to re-post the invoice.

Steps to duplicate