Delete a pay element from an employee's record

Summary

How to remove a pay element from one or multiple employees in Sage 50 Payroll.

Description

If there are unsued payment elements in your list, remove them to free up space for new pay elements, or to manage pay elements easier.

Resolution

Delete a pay element

▼ How to delete a pay element for one employee.

Go to Employee. On the Employee List, double-click the required employee.

If you've assigned a pay element to leavers that don't appear on the employee list, you can show leavers on your employee list.
Click the Employment then click Pay Elements.
Select the required pay element tab then click the pay element.
Press F8 then click Yes then click Save.

TIP: If this shortcut key doesn't work, use the Fn key + F8.
Click Save then click Close.

NOTE: If this doesn't resolve the issue, it can be because the employee has Year to date (YTD) values against that pay element. Follow the steps below to stop it showing within enter payments.

Delete a pay element using global changes

▼ How to use Global changes to delete a pay element from multiple employees at once.

On the Employee List, click the required employees.
If you've assigned a pay element to leavers that don't appear on the employee list, you can show leavers on your employee list.
Go to Tasks then Global Changes.
Select Payments or Deductions.
Click Remove Payment or Remove Deduction.
Select the payments or deductions you want to remove.
Click OK then Yes.
Select OK.

Stop a pay element showing in Enter Payments

▼ If the pay element still has Year to date (YTD) values, you won't be able to delete it. Instead stop it from showing in Enter Payments.

On the Employee List, double-click the required employee.
Select Employment then Pay Elements.
Click the Payments or Deductions tab as required.
In the In Use column, click No then Save.
Click Save then Close.

Delete a pay element from the company

▼ If you no longer use a specific pay element, you can remove it from your company pay elements list.

On the Company navigation bar, click Pay Elements.
Click the required pay element tab then select the required pay element.
Click Delete then Yes.
Select OK.