Delete a payment or deduction

How to remove a payment or deduction from one or multiple employees in Sage 50 Payroll, and if required delete it from your company.

If there are pay elements in your software that you don't need anymore, you can delete them.

Before you can delete it, ensure you don't have the pay element assigned in any employees' records, including leavers.

If you've used the pay element during the current tax year for an employee, you can't delete it from their record.

Follow the steps you require below to remove the pay element from the employees' records, and delete it.

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Remove an assigned pay element

Follow this section to remove a pay element from one or more employee records.

Remove from one employee record

Follow the steps below if you need to remove a pay element from one employee's record.

1. Double-click the required employee on your employee list.
   
   TIP:

   If you've assigned a pay element to leavers that don't appear on the employee list, show leavers on your employee list.

2. Go to the Employment tab, then select Pay Elements.
3. Go to the Payments or Deductions tab as required, and select the pay element.
4. Press the F8 key on your keyboard to delete in.
5. Select Yes then Save.
6. Click Save then click Close.

Remove from multiple employee records at once

Follow the steps below if you need to remove a pay element from multiple employees at once.

1. Double-click the required employee on your employee list.
   
   TIP:

   If you've assigned a pay element to leavers that don't appear on the employee list, show leavers on your employee list.

2. Go to Tasks then Global Changes.
3. Select Payments or Deductions as required.
4. Select Remove Payment or Remove Deduction.
5. Select the pay element you want to delete.
6. Select OK then Yes.
7. Select OK.

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Delete a pay element from the company

If you're ready to delete a pay element permanently, follow the steps below. 

1. In case you need to reinstate the pay element later for any reason, back up your data.
2. Go to Company then Pay Elements.
3. Go to the Payments or Deductions tab as required, and select the pay element.
4. Select Delete then Yes.
5. Select OK.

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