Solution Properties
Solution ID:
260213155214760
Last Modified Date:
Wed Jun 24 15:25:32 UTC 2026
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Show or hide existing payments or deductions
Description

In Sage 50 Payroll, you can create payments and deductions and assign whichever of these you need to individual employees.

Sometimes, you no longer need old payments or deductions. However, if you've processed using that payment or deduction in the current tax year, you can't delete the them.

An alternative to deleting is to change the 'in use' option. This allows you to hide payments or deductions at any time during the tax year.

Cause
Resolution

The steps you need to follow depend on how many employees you need to amend:

▼ Amend one employee
  1. Double-click the relevant employee on your employee list.
  2. Go to the Employment tab.
  3. Select the Pay Elements button.
  4. Go to the Payments or Deductions tab as required.
  5. Set the dropdown under the In Use column to Yes or No as required.

    TIP:

    Select the Hide Not In Use checkbox to show only the payments you've set as in use. If required, you can clear this checkbox at any time to show hidden payments or deductions again.

  6. Select Save.
  7. Select Save then Close.

Once you set the In Use column to No, that payment or deduction no longer appears in Enter Payments.

▼ Amend multiple employees

You can use Global Changes to change multiple employees at once.

Select the relevant link below to find out more:

▼ Global changes: Payments
  1. On the Employee List, select the required employees.
  2. Click Tasks then click Global Changes.
  3. Click Payments then click Set Payment In Use Flag.
  4. Use the dropdown under Name to select the relevant payment.
  5. Set the In Use column to Yes or No as required.
  6. Select OK then click Yes.
▼ Global changes: Deductions
  1. On the Employee List, select the required employees.
  2. Click Tasks then click Global Changes.
  3. Click Deductions then click Set Payment In Use Flag.
  4. Use the dropdown under Name to select the relevant deduction.
  5. Set the In Use column to Yes or No as required.
  6. Select OK then click Yes.
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