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Pay off a supplier invoice

Created on  | Last modified on 

Summary

How to post a supplier payment in Sage 50 Accounts to pay off an outstanding supplier invoice.

Description

If you have an outstanding supplier invoice that you've paid in real life, you create a supplier payment.

TIP:

You can allocate an existing supplier credit note or supplier payment on account to pay a supplier invoice.

Resolution

Pay the invoice

  1. On the navigation bar, go to Suppliers, then select Supplier payment.
  2. Complete the Supplier Payment window as follows:
▼ v28.1 and above
Bank A/C Choose the bank account you want the payment to be posted. This option initially shows your default bank account as defined in Control Accounts in Settings.
Account Choose the supplier to pay.
Date Enter the date of the payment
Reference Enter a reference if required
Ex Reference Enter an extra reference if required
Amount Enter the amount to be paid. Alternatively, if you leave this box blank, the value automatically calculates as you enter payment values against the transactions.
▼ V28.0 and below
Bank A/C Ref Choose the bank account to pay the invoice from. This option initially shows your default bank account as defined in Control Accounts in Settings.
Date* Enter the payment date in this box.
Cheque No Enter the cheque number or the reference for the payment. This can be up to 30 characters.

If you want to print a cheque for this payment in Sage 50 Accounts, leave this box blank. If you use e-Banking and you have set up the supplier for online payments, (BACS) automatically appears in this box.
Payee* Choose the relevant supplier account. A list of outstanding transactions for the supplier then appears.
Cheque value Enter the payment amount. Alternatively, if you leave this box blank, the value automatically calculates as you enter payment values against the transactions.

 

  1. For each invoice you want to pay, enter the payment details as follows:

    Payment Enter the amount you want to pay against each transaction in the list. Alternatively, use the Pay in Full option to enter the full value of the invoice.
    Discount If there's a discount on the invoice value, enter the value of the discount here.
    Bank Charge A/C If bank charges apply, this is the default account that you set up in Bank Charge Settings.
    Cur If you use Foreign Trader, this is the bank charge currency.
    Bank Charge If a bank charge applies, enter it here.
  2. To save the supplier payment, press Save.

 

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