If you receive a payment from a customer or make a payment to a supplier without an invoice, post a payment on account. Allocate it to the invoice later in Sage 50 Accounts.

Post a payment on account

1. Go to Bank accounts then select the required bank account.
2. Click Customer receipt or Supplier payment.
3. Select the Customer or Supplier from the Account field.
4. Enter the Date, the required value in the Amount field, then click Save.
   
   

   For VAT cash accounting, enter the Tax Code that matches the invoice when received.

5. Select Yes on the Confirm message, to post the payment on account.

The payment on account appears on your audit trail as either a SA or PA, you can allocate this to the invoice once received.

 TIP: In v28.1 and above, the Ex. Reference field in this window is to record any reference information. 

Post an overpayment

If you receive an overpayment from a customer or overpay a supplier, pay the invoice and an overpayment in the same window.

1. Go to Bank accounts then select the required bank account.
2. Click Customer receipt or Supplier payment.
3. Select the Customer or Supplier from the Account field, then enter the Date.
4. Enter the value you received or paid in the Amount field.
5. Enter the full amount of the invoice in the Receipt or Payment column against the transaction.
   This will leave the difference outstanding.
6. Click Save.
7. Select Yes on the Confirm message, to post the difference as a payment on account.