Create a Goods Received Note

Summary

In Sage 50 Accounts Professional, use a Goods Received Note (GRN) to record the delivery of your goods from your suppliers.

Description

Once you've set up your default GRN settings, create a GRN to record products received against one or more orders.

Sage 50 Accounts records Goods Received Notes (GRNs) against purchase orders, so you can track when items arrived.

TIP:

Toolbar options can vary depending on the size of the Sage window and any toolbar customisations. Ask Sage instructions use the default toolbar layout. For more information, see this guide.

 

Resolution

NOTE:

You can only use the GRN option for purchase orders that have stock placed on-order. This means that the purchase order you select must show a status of Part or Full in the On-Order column. If you select an order that has no stock placed on-order, the following message appears: 'Not all orders could be delivered or updated.'

 

  1. Click Purchase Orders, select the required orders, then click Received Note.
  2. Complete the Goods Received Notes window as follows:

    GRN No.
    The Goods Received Note number is assigned automatically and can't be changed. To change the starting number for goods received notes, use Invoice and Order Defaults. For more information, see To set up the GDN and GRN Defaults.
    Date Received* Enter the delivery date of the selected order(s). By default, the program date appears.
    Supplier GRN No Enter the supplier's reference number.
    Supplier A/C Ref* From the dropdown list, choose the supplier from whom you have received a delivery. Only those suppliers associated with the purchase orders you select appear in the list.
    Project Reference
    With Project Costing enabled, select the required project from the Project Reference dropdown list.
    Details This shows the item description from the purchase order.
    Order No. The purchase order number appears here.
    Product Code The product code appears here. You can't change this code.
    Part No. If there's a part number in the product record, it appears here.
    Project Ref
    Enable Project Costing in Settings > Company Preferences > Parameters to view this field.

    Sage shows the order's project reference automatically. You can change it unless you've part-delivered the order.

    Changing the project reference updates the order and the project's committed costs.
    Cost Code

    Only available when Project Costing is enabled (Settings > Company Preferences > Parameters).

    Sage shows the order's cost code. You can change it unless you have already part-delivered the order.

    Changing the cost code updates the order line and the committed costs for the affected cost codes.

     
    Ordered Shows the total quantity ordered.
    To Deliver Shows the number of outstanding items to be delivered from the purchase order.
    Received*

    To receive all items, select Receive All. Sage moves quantities from To Deliver to Received and sets the order status to COMPLETE when you save.

    For a part delivery, enter the quantity received for each item. Sage sets the order status to PART when you save the Goods Received Note.

    NOTE:

    You can't enter a value greater than the quantity in To Deliver.

     
    Total Quantity Received

    The total quantity of goods received on this GRN.

    *This information is mandatory.



    Select a supplier account to view all outstanding products from the selected purchase order(s).
  3. Enter the quantity received for each product in the Received column. To receive all items, select Receive All.
  4. To save the goods received note(s) click Save.

    A confirmation message appears prompting you to print now or print later. If you choose to print later, the GRN information can be printed from the Deliveries tab of the purchase order.

Solution Properties

Solution ID
200427112214733
Last Modified Date
Wed Aug 26 14:40:47 UTC 2026
Views
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