The Event Log

Summary

How to use the Event Log to track important events in Sage 50 Accounts.

Description

With the Event Log you can see a record of when important changes are made within your accounts data and by who. It's easy to use, so let's take a look.

Resolution

Turn on the Event Log

Click Settings, click Company Preferences then click Parameters.
Under the Others section, select the Log Events check box.
Click OK.

The events going forward are now logged. If you need to turn the event log off at any point, simply repeat the above steps and clear the Log Events check box.

View events

Log into Sage 50 Accounts as MANAGER.
Click Tools then click Event Log.

TIP: You can filter the events by clicking Filter.

For each logged event, you can see the following:

What event occurred
Which user made the change
Which computer the event occurred on
When the event occurred

Which events are logged? >

NOTE: Levels have been documented where known.

The following events may create an entry in the Event log, depending on the logging level you set within the Event log settings:

File menu

Program area	Event	Description on Event Log	Level
File > Backup	Backup started and succeeded	Data Backup -	2
File > Restore	Restore started and succeeded	Data Restore -	1
File > Maintenance	Error Corrections	Amend Transaction No	1
File > Maintenance	Rebuild Data	Rebuild Data
File > Maintenance	Re-Index Data	Re-Index Data
File > Maintenance	Compress Data	Compress Data
File > Maintenance	Check Data & Fix	Fix Data	0
File	Log On	has logged on
File	Log Off	has logged off
File	Exit	has exited Line 50
File	Import	File Import Started
File	Import Succeeded	Records Imported	2
File	Import Unsuccessful	Records Unsuccessful

Settings menu

Program Area	Event	Description on Event Log	Level
Settings > Control Accounts	Add or Edit Control Account	Edit Control Accounts	1
Settings > Currencies	Add or Edit Currency	Edit Currencies	2
Settings > Change Financial Year	Change Financial Year	Financial Year Change from to
Settings > Product Defaults	Amend Default Tax Code	Amend Product Defaults Tax Code from to
Settings > Supplier Defaults	Amend Default Tax Code	Amend Supplier Defaults Tax Code from to
Settings > Customer Defaults	Amend Default Tax Code	Amend Customer Defaults Tax Code from to
Settings > Company Preferences	Amend Non-Vatable Tax Code	Amend Default Non-Vatable Tax Code from to
Settings > Company Preferences	Activate Log Events	Enable Event Logging
Settings > Company Preferences	Switch Off Log Events	Event Logging Disabled
Settings > Configuration Editor	Edit Tax Code	Amend Tax Code rate from to

Tools menu

Program Area	Event	Description on Event Log	Level
Tools > Period End	Clear Audit Trail	Clear Audit Trail Performed	0
Tools > Period End	Clear Stock	Clear Stock Performed
Tools > Period End	Month End	Month End	2
Tools > Period End	Year End	Year End	1
Tools > Global Changes	Global Changes Wizard used	Global Changes Wizard Executed
Tools > Activation	Upgrade Program	Program Upgraded
Tools > Consolidation	Consolidate Data	Consolidation performed

Customers and Suppliers

Program Area	Event	Description on Event Log	Level
Customers > Edit	Amend Default Tax Code	Amend Customer Tax Code from to
Customers > Price lists	Import	Import Customer Prices Performed
Supplier > Edit	Amend Default Tax Code	Amend Supplier Tax Code from to
Suppliers > Price lists	Import	Import Supplier Prices Performed
Customers > New	Created	Customer Accounts created	3
Customers > Delete	Deleted	Customer Accounts deleted
Customers > Edit	Amended	Customer Accounts amended	3
Customers > Batch changes	Change	Customer Accounts Batch Change	3
Customers > Duplicate	Duplicate	Customer Account New Duplicate of existing Customer Account
Suppliers > New	Created	Supplier Accounts created	3
Suppliers > Delete	Deleted	Supplier Accounts deleted
Suppliers > Edit	Amended	Supplier Accounts amended	3
Suppliers > Batch changes	Change	Supplier Accounts Batch Change
Suppliers > Duplicate	Duplicate	Supplier Account New Duplicate of existing Supplier Account
Customers or Suppliers > Edit > Save.	When saving a record This shows even when saving a record after making no amendments.	Account Amended	3

Nominal and Bank

Program Area	Event	Description on Event Log	Level
Nominal codes > Chart of accounts	Edit COA	Edit Chart of Accounts
Nominal codes > Chart of accounts	Delete COA	Delete Chart of Accounts
Bank accounts > Reconcile	Reconcile	Bank Reconcile Performed
Nominal codes > New	Created	Nominal Account created	3
Nominal codes > Delete	Deleted	Nominal Account deleted
Nominal codes > Edit	Amended	Nominal Account amended	3
Nominal codes > Duplicate	Duplicate	Nominal Account Duplicate of existing Nominal Account
Bank accounts > New/edit drop-down > New	Created	Bank Accounts created
Bank accounts > Delete	Deleted	Bank Accounts deleted
Bank accounts or Nominal codes > Edit > Save	When saving a record This shows even when saving a record after making no amendments.	Account Amended

Products and Projects

Program Area	Event	Description on Event Log	Level
Products and services > Edit	Amend Default Tax Code	Amend Product Tax Code from to
Products and services > Edit	Amend Last Cost Price (standard)	Amend Product Last Cost Price (standard) from to
Products and services > Edit	Amend Last Cost Price (discounted)	Amend Product Last Cost Price (discounted) from to
Products and services > Edit	Amend Sales Price	Amend Product Sale Price from to
Products and services > New	Create Record	Project Record created	3
Project > Record	Delete Record	Project Record deleted
Project > Record	Duplicate Record	Project Record Duplicate of existing Project Record
Product > Record	Create Record	Product Record created	3
Product > Record	Delete Record	Product Record deleted
Product > Record	Duplicate Record	Product Record Duplicate of existing Product Record
Product > Record	Batch Change	Product Record Batch Change
Product > Record	Adjustment In	Product Record Adjustments In
Product > Record	Adjustments Out	Product Record Adjustments Out
Projects or Products and services > Edit > Save	When saving a record This shows even when saving a record after making no amendments.	Account Amended

Miscellaneous

Program Area	Event	Description on Event Log	Level
Fixed assets > New	Create Fixed Asset Record	Fixed Asset Record created	3
Fixed assets > Delete	Delete Fixed Asset Record	Fixed Asset Record deleted
Fixed assets > Duplicate	Duplicate Fixed Asset Record	Fixed Asset Record Duplicated
VAT	Reconcile	VAT Reconcile Performed	1
Modules > Wizards > Accountant Link	Export Data	Accountant Link - Export Data
Modules > Wizards > Accountant Link	Import Adjustments	Accountant Link - Import Adjustments
SDO (Sage Data Objects)	Any SDO event (for example, posting Nominal Link to Payroll)	Sage Data Objects Update Performed
Event Logging	Truncation of Event Log (automatic removal of oldest events when log file size exceeds max allowed)	Event Log Truncated
Event Logging	User Removed from List	was removed from the list of logged on users
Event Logging	Crash Checker	Crash Checker run on start up	0
Event Logging	Exception	Exception thrown
Event Logging	Assertions	Assertion encountered
Event Logging	File SDK Read/Write Error	Unable to read/write file
Event Logging	File Locking Problem	Unable to lock file
Fixed assets > Edit > Save	When saving a record This shows even when saving a record after making no amendments.	Account Amended

Event Log Settings

You can control how events are logged and retained in the event log settings. If you use your software on a network, these settings must be applied on each computer.

Log into Sage 50 Accounts as MANAGER.
Click Tools, click Event Log then click Settings.

Amend the event log settings as required:

Current Log File Size	This shows the current file size of the data within the log. You cannot amend this field.
Maximum log file size	Enter the maximum size you want the log file to be. This is useful if you're running out of disk space on the computer. If the maximum log file size entered is smaller than the Current Log File Size, a warning message appears advising that some of the oldest events will be deleted from the file.
Logging Level Control	You can specify which levels of events are recorded, for example, to record all events, select 3 - Information, or to record just the critical events, select 0 - Critical.

Current Log File Size

This shows the current file size of the data within the log. You cannot amend this field.

Maximum log file size

Enter the maximum size you want the log file to be. This is useful if you're running out of disk space on the computer.

If the maximum log file size entered is smaller than the Current Log File Size, a warning message appears advising that some of the oldest events will be deleted from the file.

Logging Level Control

You can specify which levels of events are recorded, for example, to record all events, select 3 - Information, or to record just the critical events, select 0 - Critical.

Software area	Event	Description on Event Log	Level 0 = high 3 = low
File > Backup	Backup Started	Data Backup Started -	2
File > Backup	Backup Succeeded	Data Backup Succeeded -	2
File > Restore	Restore Started	Data Restore Started -	1
File > Restore	Restore Succeeded	Data Restore Succeeded -	1
File > Maintenance	Error Corrections	Amend Transaction No	1
File > Maintenance	Rebuild Data	Rebuild Data	0
File > Maintenance	Re-Index Data	Re-Index Data -	1
File > Maintenance	Compress Data	Compress Data -	1
File > Maintenance	Check Data & Fix	Fix Data -	0
File	Log On	has logged on	3
File	Log Off	has logged off	3
File	Exit	has exited Sage 50	3
File	Import	File Import Started	3
File	Import Succeeded	Records Imported	3
File	Import Unsuccessful	Records Unsuccessful	3

Settings > Control Accounts	Edit Control Accounts	Edit Control Accounts	1
Settings > Currencies	Edit Currency	Currencies Edited	2
Settings > Change Financial Year	Change Financial Year	Financial Year Changed from to	1
Settings > Product Defaults	Amend Default Tax Code	Amend Product Defaults Tax Code from to	2
Settings > Supplier Defaults	Amend Standard Tax Code	Amend Supplier Defaults Tax Code from to	2
Settings > Customer Defaults	Amend Standard Tax Code	Amend Customer Defaults Tax Code from to	2
Settings > Company Preferences	Amend Non-Vatable Tax Code	Default Non-Vatable tax code changed from to	2
Settings > Configuration	Edit Tax Code	Amend Tax Code rate from to	2

Tools > Period End	Clear Audit Trail	Clear Audit Trail Performed	0
Tools > Period End	Clear Stock	Clear Stock Performed	0
Tools > Period End	Month End	Month End	2
Tools > Period End	Year End	Year End	1
Tools > Global Changes	Global Changes wizard used	Global Changes wizard Executed	2
Tools > Activation	Upgrade Program	Program Upgraded	3
Tools > Consolidation	Consolidate Data	Consolidation Performed	2
Customers > Edit	Amend Default Tax Code	Amend Customer Tax Code from to	3
Customers > Price lists	Import	Import Customer Prices Performed	2
Customers > New	Created	Customer Accounts created	3
Customers > Delete	Deleted	Customer Account deleted	1
Customers > Edit	Amended	Customer Account Amended	3
Customers > Batch changes	Change	Customer Account Batch Change	3
Customers > Duplicate	Duplicate	Customer Account New Duplicate of existing Customer Account	3
Suppliers > Edit	Amend Default Tax Code	Amend Supplier Tax Code from	3
Suppliers > Price lists	Import	Import Supplier Prices Performed	2
Suppliers > New	Created	Supplier Account created	3
Suppliers > Delete	Deleted	Supplier Account deleted	1
Suppliers > Edit	Amended	Supplier Account Amended	3
Suppliers > Batch change	Batch Change	Supplier Account Batch Change	3
Suppliers > Duplicate	Duplicate	Supplier Account Duplicate of existing Supplier Account	3
Nominal codes > Chart of accounts	Edit COA	Edit Chart of Accounts	2
Nominal codes > Chart of accounts	Delete COA	Delete Chart of Accounts	1
Nominal codes > New	Created	Nominal Account Created	3
Nominal codes > Delete	Deleted	Nominal Account Deleted	1
Nominal codes > Edit	Amended	Nominal Account Amended	3
Nominal codes > Duplicate	Duplicate	Nominal Account Duplicate of existing Nominal Account	3
Bank accounts > Reconcile	Reconcile	Bank Reconcile Performed	2
Bank accounts > New/edit drop-down > New	Created	Bank Accounts Created	3
Bank accounts > Delete	Deleted	Bank Accounts Deleted	1
Products and services > Edit	Amend Default Tax Code	Amend Product Tax Code from to	3
Products and services > Edit	Amend Last Cost Price (standard)	Amend Product Last Cost Price (standard) from to	3
Products and services > Edit	Amend Last Cost Price (discounted)	Amend Product Last Cost Price (discounted) from to	3
Products and services > Edit	Amend Sales Price	Amend Product Sales Price from to	3
Products and services >New	Create Record	Product Record Created	3
Products and services > Delete	Delete Record	Product Record Deleted	1
Products and services > Duplicate	Duplicate Record	Product Record Duplicate of existing Product Record	3
Products and services > Batch changes	Batch Change	Product Record Batch Change	3
Products and services > Adjustment in	Adjustment In	Product Record Adjustments In	3
Products and services > Adjustment out	Adjustments Out	Product Record Adjustments Out	3
Projects > new	Create Project Record	Project Created	3
Projects > Delete	Delete Project Record	Project Deleted	1
Projects > Duplicate	Duplicate Project Record	Project Duplicate of existing Project Account	3
Fixed assets > New	Create Fixed Assets Record	Fixed Assets Record Created	3
Fixed assets > Delete	Delete Fixed Assets Record	Fixed Assets Record Deleted	1
Fixed assets > Duplicate	Duplicate Fixed Assets Record	Fixed Assets Record Duplicated	3
VAT	Reconcile	VAT Reconcile Performed	1
Modules > Wizards > Accountant Link	Export Data	Accountant Link - Export Data	1
Modules > Wizards > Accountant Link	Import Adjustments	Accountant Link - Import Adjustments	1
SDO (Sage Data Objects)	Any SDO event (for example, posting Nominal Link from Payroll)	Sage Data Objects Update Performed	1
Settings > Company Preferences	Check Log Events	Enable Event Logging	2
Settings > Company Preferences	Uncheck Log Events	Event Logging Disabled	2
Event Logging	Truncation of Event Log (automatic removal of oldest events when log file size exceeds maximum allowed)	Event Log Truncated	1
Event Logging	User Removed from List	was removed from the list of logged on users	2
Event Logging	Crash Checker	Crash Checker run on start up	0
Event Logging	Exception	Exception thrown	0
Event Logging	Assertions	Assertion encountered	0
Event Logging	File SDK Read/Write Error	Unable to read file
Event Logging	File SDK Read/Write Error	Unable to write to file	1
Event Logging	File Locking Problem	Unable to lock file	1

Click OK.

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