If you have additional users who process payroll, you can control whether or not they have access to the Online Services options within Sage 50 Payroll.

This is how you give users access to upload payslips. 

 NOTE: This has no impact on permissions within Sage HR Online Services.

If you prefer, you can ▼ watch a video that explains this process.

Follow the steps

1. Log in to Sage 50 Payroll, and select Company.
2. In the Task menu, select Online Services Settings.
3. Use Step 1 on the list of options to check you're logged in:
   • If you are, the button to the right says Log Out. In this case, continue to Step 4
   • If you aren't, the button to the right says Log In. In this case, enter your Sage account details for your Sage HR admin email address then continue to Step 4 
4. Next to Step 3 in Online Services Settings to manage access to your Online Services, select ▼ Do it now.

   

    NOTE: Sometimes Step 3 is unavailable even if you logged in using the main admin account. In this case, contact Sage 50 Payroll technical support. 

5. Locate the relevant user under the User heading. This is the username they use to log in to Sage 50 Payroll, not Sage HR.
6. Under the Access heading, click on the checkbox to expand it then select ▼ Online Payslips.

   

7. Select ▼ Add User and add the email address this person uses to sign into Online Services Settings.

   

8. Click Save.

This user now has access to upload payslips from Sage 50 Payroll to Sage HR. This user can also access:

• Step 3: Manage your access to your Online Services - Be able to control other's access to Online Services Settings
• Step 4: Manage your employees - Be able to add employees to have access to Sage HR Online Services
• Step 5: Upload historical payslips - Be able to upload payslips from previous pay periods
• Step 7: Visit your Online Services - Quick access to log in to your company in Sage HR Online Services

Can users who can upload payslips also view the payslips in Sage HR Online Services?

Only the main admin, the user who first set up Sage HR Online Services, has access by default to both upload payslips and view them in Sage HR Online Services. Any additional user you grant access to upload payslips, if you want them to be able to view the uploaded payslips, you must make them an admin user in Sage HR Online Services.

You can either:

• Give an existing employee user in Sage HR Online Services admin access
• Create a new admin-only user profile

NOTE: Admin users in Sage HR Online Services see all employees and their payslips, you can't choose which employees they can see. Only give this access if you're fine with the user being able to see all employees' payslips.