Memorise or recall batch entry transactions

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Memorise a batch entry

Memorise and process an invoice or order

Memorise an invoice or order

1. Select the required option, for example Invoice and credits.
2. Select the required record then click Edit.
   Alternatively, to create a new record to memorise click New invoice or New order then enter the required invoice or order information.
3. Click Memorise then complete the Memorise window as follows:
   

   Reference*	Enter a reference for the item.
   Description	Enter a description for the item
   Frequency	The Frequency options are available if the Type is set to Invoice or Sales Order, and you've entered a customer or supplier reference and one or more item lines. If you're using a foreign currency account the exchange rate must also be set.
   Every	Enter the frequency for the recurring invoice or order by typing the relevant number into the first box. From the drop-down list, choose the period for the recurring invoice or order, this can be either days, weeks or months.
   Start Date	Enter a start date for the item, or use the calendar option to browse for the date.
   Total Required	The total number of postings for the invoice or order. If this box is left blank the Finish Date defaults to Perpetual.
   Suspended?	To suspend the posting, select the Suspend? check box.

4. Click Save, then to save the invoice or order click Save and click Close.

Set a recurring invoice or order reminder

 NOTE: If you select this setting and you have recurring entries within Bank accounts, a reminder also appears when your bank recurring entries are due.

1. Click Settings then click Company Preferences and click the Parameters tab.
2. In the Others section clear the No Recurring Entries at Startup check box then click OK.

Recall and post an individual memorised invoice or order

1. Open the relevant module, click New invoice then click Recall.
2. Select the relevant invoice or order then click Load then click Save and click Close.

 TIP: If the product price has changed since the invoice was memorised, you can update the product prices on the recalled invoice by reselecting the customer in the A/C box.

Process recurring invoices or orders

1. Select the required option, e.g. Invoice and credits then click Recurring items and click Process.
2. In Show transactions up to enter the date to display transactions up to.
3. If required, clear the Include check box for any invoices or orders that you don't want to process.
   

    TIP: A tick appears if the invoice or order is selected for inclusion.

4. Click Process.
   If you cleared the Include check box a message appears asking if you want to update the last posted date for excluded transactions. If you intend to process these at a later date, click No. Alternatively, if you don't want to post them later, click Yes.
5. Click OK then click Close.

Edit frequency of memorised invoice or order

1. Open the relevant module then click Recurring items.
2. Select the relevant invoice or order then click Frequency and amend the details as required.
3. Click Save then click Close.

Delete a memorised invoice or order

1. Open the relevant module then click Recurring items.
2. Select the relevant invoice or order then click Delete and click Yes then click Close.

Edit details on a memorised invoice or order

1. Open the relevant module then click Recurring items.
2. Select the invoice or order you want to amend then click Edit.
3. Amend the details as required, click Save then click Close.

Suspend a recurring transaction

1. Open the relevant module then click Recurring items.
2. Select the invoice or order you want to suspend, and click Frequency. 
3. Tick the Suspended? box, then click Save.

NOTE: Suspended recurring items will not run until the Suspended? option is cleared. 

Memorise a journal

1. Click Nominal codes then click Journal entry.
2. Enter the journal as required then click Memorise and enter a filename and description then click Save.

 NOTE: When you memorise a journal, the file is given the extension *.NJR and is located in the Journals folder. If you use Remote Data Access, these files will not sync and you'll need to copy the files over manually, or recreate the journals on each computer they'll be needed at. 

Recall a journal

 NOTE: If you want the values to be included when you recall the journal, click Settings then click Company Preferences and click the Parameters tab and select the Copy skeleton journal values check box then click OK. If you want the journal to recall with zero values, clear this check box.

1. Click Nominal codes then click Journal entry.
2. Click Recall and select the required journal then click Load.
3. Check all details are correct then click Save.

 TIP: Some of the default skeleton journals refer to specific months in the Details column. If required, you can remove the date specific information then memorise the journal again to replace the existing one. Alternatively, you can simply change these to the relevant dates.

If Sage Accounts crashes or hangs when recalling a journal, make a note of the journal name, browse to the Journals folder and delete the file. You can then manually enter the journal and memorise it again.