When you set up 2FA, this adds extra security to your Sage account. With 2FA, every time you log in you provide a code to verify your identity. Here's how to set up 2FA for multiple users within your organisation.

Understand the importance of individual 2FA

Each user needs their own set of login credentials. Shared accounts create a serious security risk. While 2FA provides an extra layer of protection, sharing credentials cancels out this benefit as it can lead to unauthorised access. This is why all users need to have their own Sage account with a unique 2FA setup.

Add users correctly

Instead of sharing account details, you must add users to your Sage account. This allows you to manage permissions and access levels, ensuring that users only see what they need to.

Learn more on how to add users in our article, Manage users.

 NOTE: After you add someone as a user in Sage Accounting or Payroll. they will be prompted to create their own Sage account if they don't have one already. 

Using Sage Accounting Start?

If you're using Sage Accounting Start, you can only have one additional user. If you need to add more users, you must upgrade to a version that supports multiple users. This step is crucial for implementing 2FA for all users. 

To find out which Accounting version you're on, go to Manage Business Account, then select Subscriptions.

Learn more on how to upgrade your subscription in our article, Manage your Sage Business Cloud subscriptions.

Add accountants correctly

As with users, any accountants or bookkeepers who use your log in details must set up their own. They can set up as an accountant, or you can invite them as a user. 

Set up 2FA

Once your other users have their own Sage accounts, they can set up 2FA on their own device. They will be prompted to set up 2FA when they go to log in to Sage Payroll or Accounting.

For more details visit our article, Set up 2FA.