The steps to take depend on whether the employees involved are due any further pay. Find the steps for each scenario below.

Check which employees are on hold

To find all employees who are currently on hold you can sort your employee list by employee status, by clicking on the Current Status column.

This will group together all employees with the same status, making it easy to locate all employee records set to On Hold. 

Next steps

• If the employee is due a final payment, you can take the employee off hold and pay them the final payment in your next pay period. You must then mark them as a leaver, using the actual date the employee left to produce the P45. You can then submit the FPS as normal to notify HMRC that the employee has left
• If the employee isn't due a final payment but has been paid in the current tax year, you can simply take the employee off hold to mark them as a leaver. You can then produce the P45 and their leaving details are included in your next FPS
• If the employee isn't due a final payment and hasn't been paid at all in the current tax year, you must first update the employee with zero values in that tax year before making them a leaver. You can then produce the P45 and submit an FPS as normal
• If no employees are due any pay this period, take the employee off hold and mark them as a leaver. Click Full Payment Submission and your software allows you to submit the leave data to HMRC 

Exclude employees who are leavers

Once you produce the employee's P45, you can use the criteria settings to exclude any leavers from your employee list.

1. Click Employee, then click Criteria.
2. Click Current Year Leavers and Historical Leavers.
3. Click OK.

You've now successfully marked your employee who was on hold, as a leaver.