It's quick and simple to correct when a leaver repays any money owed.

NOTE: If you don't require the employee to repay any overpayments, then no corrections are necessary to their pay. The employee's payments recorded in payroll already reflect the payments made to them.

1. Go to Employee, then double-click the relevant employee.
2. Click Employment and delete the leave date.
3. Use the Rollback option to roll back the employee for the last updated pay period.
4. Process the pay period again and make the required deduction from their pay.
5. Update their records and mark them as a leaver again.
6. Submit the new details to HMRC as a full payment submission (FPS) adjustment.

    

If you've already given the employee their P45, you must not provide a new one. To let the employee know the corrected values, give them a new payslip.

If the employee owes more than their final payment, roll back further and spread deductions over more than one period. You then need to recover the remaining money owed from the employee outside of payroll.

Important information

If you're unsure how to handle employee overpayments, you can contact ACAS for advice before processing any amendments in Sage 50 Payroll.