Before you can e-mail payslips, you will need to enter the employee’s e-mail address and set up the feature in the program. Read more

When running the payroll, you will need to have processed as far as completing the Payslip Production process if you are running step-by-step payroll, before e-mailing the payslips. The Run Payroll step includes this part of the process. You will not be able to complete the “To e-mail payslips” steps below once you have cleared the temporary data.

E-mail payslips

1. Click Payroll, then double-click Emailing Documents, then click Generate and Email Payslips.
   If you do not have this option, you may need to click Payroll, double-click Processing, then click Generate And Email PDF Payslips instead.
2. Check the following details are correct:
   Payroll Company
   Period 
   Number of Payslips
   Total Net
3. If you want to change the default e-mail subject, tick the Override Default Email Subject? Box and enter the new Email Subject in the box to the right, otherwise leave it unticked.
4. If you want to change the body text in the e-mails, tick the Override Default Email Body Text? And enter the new Email Body in the box to the right. Otherwise, leave it unticked.
5. Click the Generate and e-mail Payslips button to start sending the payslips.

Re-sending historic payslips

Individual employees can be resent previously e-mailed payslips. To do this:

1. Click Payroll, then double-click Emailing Documents, then click Employee Document History.
2. Use the Lookup  to select the employee.
3. Check the Payslips option is selected.
4. Any payslips that have previously been sent are listed. Select the one you want to resend and click Resend Document.
5. Click Exit  to close the screen.

If the employee's e-mail address has been changed since the original payslip was sent and you want to send it to the new address, there are different steps you need to follow. Read more

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