Process statutory paternity pay (adoption) (SPP(A)

Solution Properties

Solution ID:

200427112500421

Last Modified Date:

Tue Apr 02 14:43:54 UTC 2024

Taxonomy Path:

Case category//How do I...//processing

Author:

[email protected]

Process statutory paternity pay (adoption) (SPP(A)

Description

By law, eligible employees are entitled to one or two weeks paternity leave. If the employee meets all qualifying conditions, as an employer, you're obliged to pay the statutory rate of Statutory paternity pay (SPP) Eligibility and Entitlement. The same applies for SPP(A).

Northern Ireland

The new rules allowing two separate weeks of SPP have not been adopted in Northern Ireland (NI) yet. If you process SPP for an employee in NI and they take two weeks, the prior rules apply and they must be consecutive. You can find out more at Gov.uk >

Cause

Resolution

From the 2024/2025 tax year, employees can choose to take their two weeks of SPP(A) together, or separately. For more information, visit our changes to Statutory Paternity Pay (SPP) and SPP Adoption pay (SPPA) guide.

If this is your employee's second child, check that their weeks paid SPP(A) value is cleared. Find out more in our statutory Paternity Pay (SPP) doesn't calculate for a second child guide.

Process SPP(A)

The steps you need to follow to process SPP(A) depend on whether the Expected Date of Placement is 5 April and prior, or 6 April onwards. Click the relevant option below to view the steps.

Expected Date of Placement is 5 April or prior >

Double-click the relevant employee.
Click the Absence tab and click S.P.P.(A)
Check the Child Arrival Dates and Employment Dates are correct.
Ensure the Manual Statutory Paternity Pay (Adoption) calculations check box is clear.
Check and complete the SPP details.
To check the employee's average weekly gross pay, click Auto Calc.
NOTE: If prompted that holiday payments made in or near the relevant period may affect the average earnings, click OK.
To view or amend the values that make up the average weekly gross pay, click 8 Weeks Gross.
TIP: The values in the Payment History automatically update when you process and update the relevant pay periods.
To check the employee's entitlement click the Entitlement tab.
Click OK, then click Save.
Click Close.

Expected Date of Placement is 6 April onwards >

When you enter a date of 6 April 2024 or after, the Ordinary SPP(A) Details section updates to allow you to enter two separate weeks.

Double-click the relevant employee.
Click the Absence tab and click S.P.P.(A)
Check the Child Arrival Dates and Employment Dates are correct.
Ensure the Manual Statutory Paternity Pay (Adoption) calculations check box is clear.
Under the Ordinary SPP (A) Details heading, select the Declaration received checkbox to confirm you've received the correct documents.
Enter the Last Day of Work in the Week 1 row.
Click OK,a message appears asking if you're entering 2 weeks of SPP(A)for the employee:
- If you are, click Yes and your software calculates 2 weeks of SPP as payable. You can leave the Week 2 field blank.
- If the employee is taking the second week later, click No. You can then return to this screen when the employee takes the second week, and enter the last Date of work for Week 2 to calculate it at that time.
  TIP: The employee must take the second week within 52 weeks.
To check the employee's average weekly gross pay, click Auto Calc.
NOTE: If prompted that holiday payments made in or near the relevant period may affect the average earnings, click OK.
To view or amend the values that make up the average weekly gross pay, click 8 Weeks Gross.
TIP: The values in the Payment History automatically update when you process and update the relevant pay periods.
To check the employee's entitlement click the Entitlement tab.
Click OK, then click Save.
Click Close.

Check the employee's SPP(A) entitlement

Once you've entered information on the Dates tab, you can use the Entitlement tab to see how much SPP the employee's entitled to receive.

Double-click the relevant employee.
Click the Absence tab and click S.P.P(A)

Click the Entitlement tab then check the following information:

Periods >

Start of Matching Week	This is the date of the first Sunday in the matching week (MW).
Start of Paternity Pay Period	The start of paternity pay period date is the day after the Ended work for PPP date entered in the Dates tab of the Statutory Paternity Pay window.

Details >

Previously Paid	The number of weeks, and amount for ordinary statutory pay (adoption) (OSPP(A)) and additional statutory paternity pay (adoption) (ASPP(A)) already paid.
Currently Due	The number of weeks, and amount of OSPP(A) and ASPP(A) to be paid.
Total	The total of the number of weeks and amounts previously paid and currently due. The details section can show zero weeks due because: The employee has previously received SPP(A) and the number of SPP(A) weeks paid is still recorded within the Year to Date window The process date is incorrect
Ordinary SPP(A)	Entitlement - Weeks/Rate/Amount Ordinary statutory paternity pay (adoption) is payable for a maximum of two weeks.
Additional SSP(A)	Entitlement - Weeks/Rate/Amount Additional statutory paternity pay (adoption) is payable for a maximum of 19 weeks. However, in the event of the co-adopter's death paternity pay may be payable early, where the maximum would be 39 weeks.

To close the Entitlement screen, click OK.

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