Solution Properties
Solution ID:
200427112409100
Last Modified Date:
Fri Apr 11 10:30:57 UTC 2025
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Enter statutory adoption pay (SAP) via the employee's record
Description

By law, eligible employees are entitled to adoption leave. If the employee meets all qualifying conditions, as an employer, you're obliged to pay the statutory rate of SAP.

You can record SAP on the individual employee's diary, automatically calculate payments and keep track of employees' adoption pay.

Cause
Resolution

Enter SAP details

  1. Double-click the relevant employee.
  2. Click the Absence tab and click S.A.P.
  3. Check the Child Arrival Dates and Employment Dates are correct.
  4. Ensure the Manual Statutory Adoption Pay Calculations check box is clear.
  5. Check and complete the SAP details.
  6. To check the employee's average weekly gross pay, click Auto Calc.
     NOTE: If prompted that holiday payments made in or near the relevant period may affect the average earnings, click OK.
  7. To view or amend the values that make up the average weekly gross pay, click 8 Weeks Gross.
  8. Click OK, then click Save.
  9. Click Close.
You may also need to adjust the employee's normal payments for the period. Adjust normal payments to accommodate statutory pay >
You must submit an employer payment summary (EPS) at the end of the tax month to notify HMRC of any SAP to claim.

Check the employee's entitlement

  1. From the Qualifying Conditions area, check that all of the conditions have a green tick beside them.If a red cross appears against any of them, then the employee doesn't meet one or more of the qualifying conditions. The employee isn't entitled to SAP, for example:

     

    Evidence Received The Matching Evidence Received check box isn't selected.
    Worked Long Enough The employee must have been continuously employed by you for the 26 weeks up to and continuing into the matching week.
    Earned Enough The employee's average weekly earnings in the set period are below the NI LEL.

    If the employee doesn't qualify for SAP, you must give them form SAP1.

  2. From the Entitlement due area, check the employee's SAP entitlement as follows:
    Standard Rate Current Year This displays the entitlement at the standard legislation rate.

    If this spans two tax years, the weeks in each tax year appear separately as Standard Rate Prv.Yr. and Standard Rate Current Year. and show the applicable rates for each tax year.
  3. Click Save, then click Close.

Pension contributions

When an employee receives statutory parental pay, you need to pay employer pension contributions based on their full pay, not the statutory payment.

To find out how, visit the how to handle employer pension contributions for employees receiving statutory pay article.

 

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