If the employee meets all qualifying conditions, as an employer, you're obliged to pay the statutory rate of SAP.

Once you enter the details, your software automatically calculates payments, and tracks payments.

Enter SAP details

1. Double-click the relevant employee.
2. Click the Absence tab and click S.A.P.
3. Check the Child Arrival Dates and Employment Dates are correct.
4. Ensure the Manual Statutory Adoption Pay Calculations checkbox is clear.
5. Check and complete the SAP details.
6. To check the employee's average weekly gross pay, click Auto Calc.
   • If prompted that holiday payments made in or near the relevant period affect average earnings, click OK
7. To view or amend the values that make up the average weekly gross pay, click 8 Weeks Gross.
8. Click OK, then click Save.
9. Click Close.

Sometimes you also need to adjust the employee's normal payments for the period.

Check the employee's entitlement

1. From the Qualifying Conditions area, check that all the conditions have a green tick beside them.
2. If a red cross appears against any of them, then the employee doesn't meet one or more of the qualifying conditions:

   Evidence Received	You didn't select the Matching Evidence Received checkbox.
   Worked Long Enough	Continuously employment with you for the 26 weeks up to and continuing into the matching week.
   Earned Enough	The employee's average weekly earnings in the set period are below the NI LEL.

   If the employee doesn't qualify for SAP, you must give them form SAP1.

3. From the Entitlement due area, check the employee's SAP entitlement as follows:

   Standard Rate Current Year	This displays the entitlement at the standard legislation rate. If this spans two tax years, the weeks in each tax year appear separately as: Standard Rate Prv.Yr Standard Rate Current Year These show the applicable rates for each tax year.

4. Click Save, then click Close.

Pension contributions

When an employee receives statutory parental pay, you need to pay employer pension contributions based on their full pay, not the statutory payment.

To find out how, visit the how to handle employer pension contributions for employees receiving statutory pay article.