There's a wide range of reports available in your software. You can use them to report on everything from your employees' details, to your liability to HMRC.
Your software includes a wide range of reports to help you analyse your payroll. To make it easier to find the report you're looking for, we've created a Report Finder Tool.
Reports in Sage 50 Payroll are either ▼ Pre-update, post-update or historical reports
| Pre-update reports | Pre-update reports are reports you print before you update the records and show you the values for the current period you're processing. The main example of this type of report is your employees' payslips.
You can find the Pre-update Reports option on the Payroll navigation bar. |
| Reports | The main Reports folder is on the Employee List toolbar. These are often referred to as post-update reports as they're only available for periods after you update employee's records. You can also produce reports that show data you've entered into the software, how much you owe HMRC and much more.
If you want to view reports from a previous year, change your process date to a date in the relevant tax year. Then run the required post-update report and enter the date range you require when prompted. |
| Historical reports | If you forget to print a pre-update report before you update the records, or if an employee asks you for an old payslip. You can reprint these from Historical Data, which you can find on the Company navigation bar. |
When you select any of these three options, a window will open with a list of categories on the left. When you click a category, the reports appear in the large section of this window. From here, you can select and run the report you need.
The report browser
When you go into one of the reports options, the reports browser appears. From here you can print, email or export the reports to a file or Excel. You can also edit the reports in Report Designer.
If you regularly print the same reports each week or month, you can add them to your favourites.
To do this, click the star 
next to the report. You can then quickly print the report from the Favourites option on the main menu bar.
Custom report settings
Around a third of the pre-update reports in your software use Custom report settings. This allows you to specify the payments and deductions the report displays.
For a full list of these reports and how to use this function, visit our custom report settings article.
Payslips
For your employees, payslips are probably the most important reports you can produce from Sage 50 Payroll. ▼ You can choose to
| Print payslips | To print your payslips, click the Payroll navigation bar, then click Pre-update Reports. Click Payslips then click either Laser or Dot Matrix depending on the type of printer you use.
There are different layouts to choose from depending on what you want to show on the payslip. |
| Email payslips | You can save time and postage costs by emailing the payslips to your employees. Make sure your employees have an email address in their employee records and check your email settings. Send reports and payslips by email |
| Upload payslips | If you set up Sage HR Online Services, you can upload your employees' payslips to a secure online portal. Your employees can then access their payslips 24/7. |
Common reports
There are lots of reports to choose from, so to help you, we've listed some of the most common reports below:
▼ Pre-update reports - FPS Liability Report - A breakdown of the values used to calculate your liability to HMRC on the full payment submission (FPS) and the company total
- Payment Summary (Part 1) - Shows a breakdown of pay for the current period from gross to net
- Payment Summary (Part 2) - Shows a breakdown of the employer and employee national insurance contributions for the current period
If you print one of these reports, and you need to make some changes to your employees' payments, you need to print the reports again. This is especially important if you print the FPS Liability Report so you can check your values against the FPS submission.
▼ Post-update reports - Form P32 - Employer Payment Record - This shows how much you owe HMRC for the tax month you run it for. The P32 runs by tax months
- FPS Reconciliation Report either by date or employee - Shows a breakdown of the values used to calculate your liability to HMRC. Run this report after you update your employees' records but before you submit the FPS. This means you can check the values are correct before sending them to HMRC
- Departmental and Cost Centre reports - some reports divide into department or cost centre. Where this is the case their name begins "Departmental" or "Cost Centre". You'll find such reports within Pre-update in the Analysis and Summary categories, and in the Employees category of your Post-update reports