Solution Properties
Solution ID:
200427112344174
Last Modified Date:
Thu Oct 15 09:53:09 UTC 2026
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
Post a nominal journal
Description

Journals post with equal total values in the Debit and Credit columns, including at least one debit and one credit per posting. You can also Import journals using csv or Excel files.

NOTE:

In Sage 50 Accounts Professional, you can post recurring journals using the Memorise and recall option. If you're interested in upgrading, leave your details and we'll be in touch.

 

Cause
Resolution

Post a journal

  1. Select Nominal codes then choose Journal entry.
  2. Complete the Journal Entry window as follows:
Reference Enter a reference for the journal up to 30 characters.
Posting Date Enter the date you want to post the journal.
Balance This shows the difference between the debit and credit values for the journal.

TIP:

To save the journal, the balance must be zero.
N/C* Enter the nominal account code you want this debit or credit to affect.
Name This shows the name of the nominal account code you enter.
Ex.Ref Enter an additional reference for the journal if required, up to 30 characters.
Department* Enter the department number for the transaction.
Fund Enter the fund for the transaction.

TIP:

This option is available if you've activated the Charity features. It's not available in Sage 50 Accounts Essentials.
Details Enter a description for the transaction. This can be up to 60 characters.
T/C* Choose the appropriate tax code for the transaction.

NOTE:

Journals with a vatable tax code appear on the VAT Return.
Debit Enter any debit value here.
Credit Enter any credit value here.
Reverse Journals Select this box and enter a Reversing Date to reverse the journal on a different date.

 

  1. Repeat step 2 for all journal lines and ensure the Balance is zero.

Journal Entry window with the Balance box highlighted at the top right of the window.

  1. Press Save and then press Close.

This posts journal debit and journal credit transactions to the relevant nominal codes.

See our Post journals so the VAT Return is correctly affected - UK only article if you need to affect your VAT return.

NOTE:

You can view journals you've previously posted via the nominal record activity, the Transactions module or by running the Day Books: Nominal Ledger report.

Further options

In the Journal Entry window, you also have the following options:

Clear form Clear the information you've entered.
Insert row (F7) Insert a new row.
Remove row (F8) Remove the selected row. 
Copy cell above (F6)  Copy the contents of the cell above. 
Copy cell above +1 (Shift + F6) Copy the contents of the cell above and increment it by 1, if relevant.
Memorise Memorise the details you've entered, so you can recall the information. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Recall Recall any previously memorised journals. Use our handy Memorise, Recall and Recurring Entries guide to do this.
Add attachment Add attachments to journal transactions to assist you with Making Tax Digital (MTD) compliance. 
Print list Print the journal.
Send to Excel Send the information to an Excel spreadsheet.

 

 

 

 

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