What are KIT days?
KIT days are intended to help employees keep in touch with their workplace and allow them to do some work. For example, an employee on maternity leave may choose to attend work for a training course, or simply to keep in touch with their workplace. You would normally pay the employee for any hours they work.
You can also use KIT days to help ease an employee's eventual return to work.
What happens once all KIT days are used?
Once your employee's used their ten KIT days, for any week or part week they work during their leave period, they lose a whole week of their maternity or adoption pay.
For example, if an employee works two days in the same week, they lose one whole week's maternity or adoption pay. If they were to work two days, but in two different weeks, they'd lose two week's maternity or adoption pay.
Enter KIT days
The number of KIT days you can enter onto the diary is limited to ten. If you try to add more, a message appears advising that you've exceeded the maximum number of days. If the employee's worked more than ten days, you must enter any additional days as weeks worked, rather than KIT days. The KIT Days box shows the number of KIT days that the employee has already taken.
- Select the required employee, then click Payroll.
- Click Enter Payments, then click the SSP/Parental Leave tab.
- To enter KIT days, on the absence diary either:
- Select the day, right-click and click KIT Day Worked. If required, enter a comment and click OK.
- Select the required date range, right-click the range and click KIT Day Worked. If required, enter a comment and click OK.
The KIT days appear on the absence diary, denoted by the letter I, and the KIT Days box updates.
- To process the next selected employee click Save/Next. Alternatively, click Close.
- If required, you should amend their payments for the period to include any pay they're due for the KIT days worked.
The KIT days that appear are based on the employee's working day pattern, specified within their holiday settings. For example, if an employee works Monday to Wednesday and their working day pattern is set up as NQQQNNN, when you enter KIT days for a range from Monday to Friday, only Monday to Wednesday appear as KIT days on the diary.
You can see how many KIT days an employee has taken in the following places:
- Enter Payments > SSP/Parental Leave tab.
- Employee record > Absence tab > SMP.
- Employee record > Absence tab > the letter I on the diary indicates a KIT day.
Enter any additional days worked
- Double-click the relevant employee.
- Click the Absence tab then click SMP or SAP.
- In Additional Information, enter the number of weeks or part weeks that the employee's worked in addition to their KIT days.
If the employee's worked one day in each of three different weeks, then you must enter 3 here. If they worked three days in one week, enter 1.
- Click OK then click Save.
- Click Close.
Once you've entered any weeks worked during the maternity or adoption pay period, the employee's pay entitlement reduces by the relevant number of weeks.
For example - if your employee takes more than ten KIT days, any additional days reduces their maternity entitlement.