Before you start to reprocess, check that your employee's details are correct, for example:

• Tax code
• NI category
• Pension scheme
• Year to date values, including previous employment
• Student loan details
• Payment, deduction, loan and attachment rates >

  TIP: You can check all of these from the Employment tab of the employee's record.

• Statutory payment dates, if applicable

  TIP: You can check these from the Absence tab of the employee's record. If you pay your employees in arrears and have rolled back an employee who is receiving statutory sick pay (SSP), you may need to amend their SSP dates.

If there has been a change in government legislation during the tax year, you must also check that the legislation settings are correct in Company > Legislation.

You must set your process date to the correct date for the pay period you need to reprocess. To do this:

• Payroll > Change Process Date > enter the correct date > OK.

TIP: If you've restored a backup, the process date is automatically set to the process date set when the backup was taken.

You should print any normal pre-update reports that you normally print, such as payslips and payment summaries.

TIP: If you rolled back, only the employees who you selected to roll back appear on these reports.

If you use the nominal link to transfer your salary information to your accounts, you need to repost those employees who you've reprocessed. You can either:

• Repost the nominal link to your accounts and reverse the original journals in your accounts for the affected employees.
  
  Or,
• Change the nominal link settings to export the information to a file. You must then manually amend the original journals in your accounts for the affected employees.
  
  To export your nominal link to a file:
  
  Company > Nominal Settings > Accounts software or File drop-down list > choose File > OK > Payroll > Nominal Link > complete the wizard.
  
  

  TIP: Remember to change this setting back once you've completed your reprocessing.

Print any post update reports that you normally print from the Reports option on the horizontal toolbar. For example, the Payment Summary (Part 3), and Departmental or Cost Centre Analysis reports.

TIP: All employees are included on these reports.

If your processing information has changed, then the amount due to HMRC for tax and national insurance may also have changed.

To check for any differences, reprint the P32 reports for the affected tax months. If the amount due to HMRC has changed, adjust your next payment to them by the required amount.

If your reprocessing has meant a change to an employee's net pay, you need to recoup any overpayment or pay any underpayment caused by the original processing error.

To do this, set up a post tax, post NI payment or deduction, as appropriate.

NOTE: Nominal link - As you've already reposted the correct values to your accounts, to ensure they don't include an inflated value for net wages once you've posted the nominal link for the pay period in which you make the post tax, post NI payment or deduction, you must adjust the salary journal for net wages in your accounts by the same amount.

If any of your employee or employer liability changed due to your reprocessing, you need to let HMRC know.

You can only adjust your most recent FPS submission. This means you need to complete the FPSA submit this when you've completed reprocessing.

For help with this submission, visit our full payment submission (FPS) adjustment - the basics guide.