| | Create a Goods Received Note |
| Description | Once you have set up your default settings for GRNs, you can create a GRN to record the delivery of products against one or multiple orders that you have received. Sage 50 Accounts keeps a record of the goods received notes that are raised against each purchase order, enabling you to see when items were delivered.  TIP: To improve the way you use Sage Accounts, the toolbar options vary with size of the software window you're using. You can also customise the toolbars to your individual preferences. The instructions in Ask Sage are based on the default toolbars. For more information, please refer to this guide >
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| Resolution |  NOTE: You can only use the GRN option for purchase orders which have stock placed on-order. This means that the purchase order you select must show a status of Part or Full in the On-Order column. If you select an order that has no stock placed on-order, the following message appears: 'Not all orders could be delivered or updated.'
- Click Purchase orders and select the purchase orders against which you want to record a delivery then click Received note.
- Complete the Goods Received Notes window as follows:
| GRN No. | The Goods Received Note number appears here automatically. You cannot change this number. If you want to change the number that your goods received notes start from, you can do so in Invoice and Order Defaults. For further information about this, please refer to the earlier section To set up the GDN and GRN Defaults. |
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| Date Received* | Enter the delivery date of the selected order(s). By default, the program date appears. |
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| Supplier GRN No | Enter supplier's reference number. |
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| Supplier A/C Ref* | From the drop-down list, choose the supplier from whom you have received a delivery. Only those suppliers associated with the purchase orders you select appear in the list. |
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| Project Reference | With Project Costing enabled - If the stock being delivered applies to a project, from the Project Reference drop-down list choose the required project. |
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*This information is mandatory. Once you have selected the relevant supplier account reference, all outstanding products taken from the selected purchase order(s) appear.
- In the Received column enter the quantity of products you have received against each relevant product line, or alternatively to deliver all available products click Receive All.
- To save the goods received note(s) click Save.
A confirmation message appears prompting you to print now or print later. If you choose to print later, the GRN information can be printed from the Deliveries tab of the purchase order.
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