To memorise an existing invoice, select the required invoice then clickEdit. Alternatively, to create a new invoice, clickNewthen enter the required invoice information.
ClickMemorisethen complete the Memorise window as follows:
Reference
Enter a reference for the memorised invoice.
Description
Enter a description for the memorised invoice.
Every
In the Every box, enter the frequency for the recurring invoice by typing the relevant number into the first box. From the drop-down list, choose the period for the recurring invoice, this can be either days, weeks, months or years. For example, you could enter 14 days, 5 weeks or 3 months.
Start Date
Enter a start date for the recurring invoice by either typing in the relevant date or using the calendarbutton to browse for the date.
When setting the frequency to month and using the 31st as the start date, the postings for the months with fewer days will post on the nearest date before this.
Total Required
Enter the total number of postings for the recurring invoice. The Finish Date defaults to Perpetual if you don't enter anything.
Suspended?
To suspend the posting, select the Suspend? check box.
To display transactions up to a specified date, enter the date in the Show transactions up to box.
If required, for any invoices that you don't want to process, clear theIncludecheck box. TIP: You can re-sort the list by clicking the column headers.
ClickProcess. If you don't select all invoices to be processed, a message appears to confirm that you want to update the last posted date. If you plan to process these later clickNo, if not clickYes.
Edit the individual invoice or order after processing the recurring entry and before updating it to change details on one instance of a memorised invoice or order.
On the navigation bar clickInvoices and credits.
ClickRecurring items, click the required invoice then clickEdit.
Make any required amendments then clickSave.
ClickCancel.
NOTE: Edit each recurring entry individually.
Watch a video
We've got a video guide which demonstrates this process: