Solution Properties
Solution ID:
200427112158251
Last Modified Date:
Thu Jun 25 16:20:03 UTC 2026
Taxonomy Path:
Case category//How do I...//setting up
Author:
[email protected]
Employee loans
Description

If you give an employee an amount of money to repay over a period of time, use the loan option to record this.

This deducts the amount directly from their net pay. You can then set the total amount due and the amount the employee will pay each period, until they reach the total loan amount.

You can also check amounts outstanding at the beginning and end of each pay period.

Find out more about how to process employee loans using the links below.

Set up a loan

To create a new employee loan, visit the set-up an employee loan article

Set up a partly repaid loan

You can also set up the remainder of a loan that an employee has already partially paid. View the article to set up a partly repaid loan.

Assign a loan to an employee

After you create an employee loan, assign it to the relevant employee. Find out how to assign a loan to an employee.

Process a loan

Once you've set up an employee loan, process it as part of your pay run. Learn how to process employee loans.

Stop a loan repaid early

Once you've set up a loan for an employee, if they pay it off early, you can stop it. Read more about how to stop a loan repaid early.

Change the total amount due for a loan

You can't change the total amount for a loan. Instead, write off the current loan and set up a new loan. Or, if you haven't updated the employee, delete the loan and set up a new loan with the correct value.

Delete a loan

When an employee pays back a loan or you write it off, you can delete a loan.

Write off a loan

If you need to, you can write off a loan.

Change a loan deduction rate

If required, you can edit the deduction amount of a loan. Use our article to change a loan deduction rate.

Payslip layouts that display loans

Find out how to use the payslip layouts with loans.

Re-fund a loan

If you've processed a loan by mistake, it's simple to resolve. Follow the steps in our How do I correct an employee loan? article to do this.

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