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Reverse a journal

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Summary

How to reverse a journal in Sage Accounting.

Description

When you can't edit or delete a journal, you'll need to reverse it to remove any affect on your ledger accounts. Re-enter the journal if required.

If you just want to change the ledger account on the journal, use the correction transactions feature.

Resolution

Make a note of the journal

Before reversing a journal, first make a note of the figures using the audit trail.
  1. Go to Reports and select Audit Trail.
  2. Search for the journal with the below filters:
    • Enter a date range
    • Under More, change the Type to Journal
    • Change the Status to Exclude deleted
  3. Select Calculate, ensure your looking at the Detailed version of the report.

Make a note of the ledger accounts, amounts, debits and credits for the journal.

Reverse the journal

Post a journal to reverse the duplicates.

  1. Go to Adjustments, then Journals.
  2. Select New Journal.
  3. Enter the same journal you noted in the audit trail, but in reverse:
    • Enter a relevant Reference, for example 'journal reversal'
    • In the Date field, enter the same date as the Trx Date in the audit trail
    • Enter the ledger codes you made note of, with the opposite debits and credits
    • You can leave the Details section blank
    • Only select Include on VAT Return if it's selected in the original journal
  4. Select Save. 

This reverses the journal ledger postings and restores the correct ledger balance.

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