Process payroll early before I take time off work

How to process one or more pay periods early in Sage 50 Payroll.

If you take some time off work, sometimes there are pay periods you'd miss unless you do them in advance.

With Sage 50 Payroll, you can use the advance pay option or process each pay run individually.

Advance pay

Advance pay let's you select how many periods you're processing, and pay them all at once. This option calculates tax using the Pay Adjustment from all periods you process, to ensure employees' tax is correct.

However, there are some cases where you can't use Advance pay:

• You're processing statutory payments for one or more employees
• Your pension provider requires a contribution file for each period
• You process a salary sacrifice pension scheme
• The employee receives government benefits

To find out more about these scenarios, visit our article covering the advance pay option. If one of the reasons above means you can't use advance pay, follow the process payments in advance manually section below.

If you've checked and you're able to process advance pay, visit our process advance pay article for help with doing it.

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Process payments in advance manually

If you're not able to use the advance pay function but need to process some payrolls early, process each payment individually:

1. Set the process date for the first pay run.
2. Process the payments for this period, update records and submit the Full Payment Submission (FPS).
3. Set the process date to the next pay day and process this period, including the FPS.
4. Repeat this until you've processed all required periods and submitted the FPS for each.

Issue a payslip for each week you processed and arrange the payments. Alternatively, manually total the payments due for each employee and pay this on the date of the first pay period you processed.

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