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Record an other payment

Created on  | Last modified on 

Summary

Use Other payments in Sage Accounting to record money paid out of your bank account when you're not allocating it to a supplier invoice.

Description

  • Use an Other Payment for money received that you don't want to allocate to a sales invoice
  • You can convert an Other Payment to a Supplier Payment if required
  • For payments covering more than one item, enter each item on a separate line
  • Multi-line payments show as a single total on your bank account and reconciliation, and as individual amounts on your ledger accounts
  • The default ledger account comes from your Record and Transaction settings

Resolution

  1. Go to Banking, then Bank accounts.
  2. Open the relevant bank account.
  3. Select New Entry, then Purchase/Payment.
  4. Select the Other Payment tab.
  5. Enter the payment details.
    â–¼Breakdown of the required information
    Supplier (optional) Other payments don't need a supplier, because you're not allocating them to an invoice.
    Paid into Bank Account* Select the bank account you paid the money into.
    Method* Choose the payment method you used.
    Date Received* Enter the date you sent the transaction.
    Reference (optional) For accuracy, use the reference from your bank statement.
    Amount Received* Enter the gross amount received. We calculate the Net and VAT for you.
    Ledger Account Select the relevant ledger account for the transaction.
    Details Use this field to describe the transaction in more detail.
    Net We calculate the Net value from the Amount Received and VAT Rate.
    VAT Rate Other payments show on the VAT Return, so select the correct VAT Rate.
    VAT We calculate the VAT value for you. Overwrite it if different VAT rules apply.
    Total The total combines the Net and VAT value, and must match the Amount Received. Any difference shows in the Left to record field, and you can't save the transaction.
  6. Select Save.

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