Exclude employees from a pay run

How to process employees who receive irregular payments in Sage Payroll.

If you have an employee who works irregular times, you won't pay them on a regular basis. For example:

• A student working during their holidays
• A supply teacher or other individual employed ‘as and when required’
• A regular employee who is taking unpaid leave

Using the Exclude employee option flag triggers the ‘Irregular Employment Payment Pattern Indicator’. When you complete the pay run, HMRC recognises that the employee remains on the payroll but isn’t due any pay for that period.

They’ll remain excluded until you untick the box.

 CAUTION: Avoid processing employee with a zero value as an alternative. Tax will still be calculated on the year to date values so a refund may show. 

If you don't want to pay an employee in a particular period

1. Select Summary from the menu bar.
2. Select Process Pay Run.
3. Process until the PAY window.
4. Select the relevant employee.
5. Tick the Exclude Employee box.