How to record Other Payments and expenses

Summary

How to enter payments that don’t relate to supplier invoices in Sage Accounting.

Description

You can't use Other Payment to pay a purchase invoice later. Only use this when the supplier won't send you an invoice. For example, you paid cash.

Resolution

Create an Other Payment

In Banking, select the correct bank account.
Select New Entry, then Purchase/Payment.
Select the Other Payment tab. Fill in the bank account, payment method, date, and amount.
If needed, enter the supplier and a reference.
Complete the remaining details for your Other Payment.
For multiple items, list each on a separate line. Ensure the total matches the Amount Paid before saving.

TIP:

If you only know the gross value of a single item, enter this in the Total. Press Enter and Sage will calculate the Net and VAT.
Select Save, or choose Add Another from the dropdown.

NOTE:

If you enter multiple lines, it shows as a single payment on the bank account, but as individual amounts on the ledger accounts.

To set up a recurring payment, open the saved payment and select Make recurring. Follow our article to process recurring payments and receipts.

Solution Properties

Solution ID: 222001000100775
Last Modified Date: Thu Sep 17 09:24:18 UTC 2026
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