Create bank rules

Transaction type: Other Payment
Supplier: Utilities
Method: Credit / Debit Card
Reference: Utilities Company
Description: Utilities direct debit
Ledger Account: Electricity (7200)
VAT Rate: Lower Rate 5%

Summary

Create bank rules in Sage Accounting to automate the categorisation of incoming transactions.

Select Banking, then select Manage bank rules.
From Bank Account, choose the account you want to use.
Select Manage bank rules, then Create rule.
Enter a unique rule name.
Choose whether the rule applies to Payments or Receipts.
Select Activate this rule when saving if you want to use the rule immediately.
Set the conditions the transaction must meet.
Set the transaction details to apply when the rule matches.
Select Save. When you add more rules, you can select the priority order of the rule before you Save.

TIP: You can create up to 300 bank rules per bank account.

Conditions define which transactions match the rule. Conditions are case-sensitive.

Field	Description
Field	The part of the transaction to check, such as Reference or Amount.
Value	How the rule compares the field, such as Equals or Contains.

Value	Description
Equals	Matches the value exactly. Use this when the reference or amount never changes.
Contains	Matches part of the value. Use this when references vary but include consistent text.
Does not contain	Excludes transactions with specific text. Use this to filter out unwanted matches.

This example shows how to create a rule for a recurring utility payment of £199 by direct debit.