Make customer and supplier records inactive

By default, all new customer or supplier contacts are Active. This allows you to select them throughout Accounting Start.

Over time, you may have contacts you no longer do business with. Make these unused contacts Inactive to prevent entering new transactions for them.

 NOTE: You cannot make a contact inactive when it has an outstanding balance.

For audit purposes, the contact isn't deleted from existing transactions or reports.

If you need to edit an existing transaction, first make the contact Active again.

Outstanding balances

You cannot make a contact inactive when it has an outstanding balance. This is to make sure that you don't have leftover unpaid invoices.

Consider writing off any sales invoices that are bad debts and your customers will never pay. Read How to write off a sales invoice to bad debt.

Make a contact inactive or active

To make a customer or supplier inactive:

1. Select Contacts, then select the relevant contact.
2. Select Active under Account Status.
3. Set the status to Inactive or Active and then Save.

The contact will show as Inactive or Active in the list.

Filter contacts by status

To filter the list of customers or suppliers by status:

1. Select Contacts.
2. Select Filter at the top of the list.
3. Set By status to All, Active, or Inactive and then select Close.

The list will show only contacts that match the selected status.