Summary
Description
Using the function keys on your PC's keyboard when using your software can:
- Speed up data entry
- Lets you access options quicker
- Saves you time not having to constantly switch between your mouse and keyboard
Resolution
Function keys

Let's take a look at what each one does:
F1 | Opens a support guide that covers the area of the software you're using. |
F2 | Opens the calculator anywhere in the software, where you can enter calculations by using the keyboard number pad. |
F3 | When creating invoices - Opens the Edit Item Line window. This displays the information relating to that particular item on the invoice. |
F4 | If pressed in a box that refers to a module, a list appears for that module. |
F5 | If pressed in a value box the currency calculator appears. |
F6 | Duplicate key. If pressed in a batch data entry windows it copies information from the field above.
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F7 | Use to insert a blank line when entering data. For example, in the batched data entry windows, or in the Edit Chart of Accounts window. |
F8 | Use to delete the whole line of information being entered. |
F9 | Activates the Calculate Net Amount option, which splits the total you enter in the Net box into the net and VAT amounts. |
F11 | By default, this opens the Windows Control Panel. You can change this to open other software. See below. |
F12 | By default, this opens Sage Report Designer. You can change this it to open other software. See below. |
Change F11 and F12 keys
You can configure these two function keys to activate the software of your choice.
- Click Tools, then click Options.
- Click the Environment tab.
- Replace the path and program file with what you want to activate using F11 and F12.
- To configure F12 to minimise your Sage 50 Accounts software, select the Configure F12 as Hide Key check box.
- Click OK.
Alt + F4 shortcut keys
Use these options to quickly close Sage 50 Accounts.
TIP: There are loads more shortcut keys you can use. Find out more >