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Sage 50 Accounts - Recommended data limits

Created on  | Last modified on  Highlight Matches


This guide details the recommended data limits for different areas of Sage 50 Accounts, such as transactions, records, invoices and orders.


The number of transactions or records that you can save in your software is only limited by the amount of disk space available. However, here we've provided some recommended upper limits to optimise your software performance.

NOTE: We cannot give a specific limit as this depends on several factors including data size, network speed, number of concurrent users etc. For example, these numbers may be perfectly reasonable for a 2 user version of Sage Accounts running on a high specification network.


As a rough guide we recommend that to optimise performance you have:

  • Fewer than 250,000 transactions, or if using Sage Accounts 2014 or below, fewer than 100,000 transactions
  • Fewer than 50,000 invoices
  • Fewer than 50,000 sales orders
  • Fewer than 50,000 purchase orders
  • Fewer than 5,000 customer records
  • Fewer than 5,000 supplier records
  • Fewer than 20,000 product records
  • Fewer than 2,000 project records

To check these, open the Help menu, and choose About. The number of records appears in the Data Information section.

If you have more than the recommended number of transactions or records, we recommend that you reduce the numbers to fewer than those specified above. For further information about reducing the number of records, please refer to the following articles:

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