Payroll audit trail

Use the Sage 50 Payroll audit trail feature to record user activity within your software.

Let's take a look at how to use it.

If you don't log in to Sage 50 Payroll as the Manager username, you might not have the required access rights to view the audit trail.

Click Tasks then click Security then click Access Rights.
In the Allow Access To These Areas section, check you have access to the following:

Click File then click View Audit Trail Log.

The audit log shows the following information:

Id	The unique reference number of the activity, in chronological order.
Event	The activity, for example, logging in to Sage 50 Payroll or changing information in the software.
Area	The area of the software affected by the event.
Field	The particular field amended, for example, Address Line 1.
From	The contents of the field before the user made the change.
To	The contents of the field after the change was made.
Process Date	The process date when the change was made.
Date/Time	The computer date and time when the change was made.
User	The login name of the user who made the changes.
Machine Name	The name of the computer used to make the changes.

To print the details, click Print List.
Ensure the printer details are correct then click OK.
To filter the details, click Filter.
In the Column drop-down list, select the column name by which you want to filter the information.
In Value, enter the details to filter the information. For example, a user's name.
Click Apply Filter then click Close.

If necessary, you can can amend recording user activity in a specific area.

Before you amend the audit trail settings, ensure that you're the only user logged in to Sage 50 Payroll.

1. Click Company then click Audit Trail Settings.
2. To expand the areas listed in the Audit Trail Recording Options list, click the +.
  - To stop recording user activity, clear the Enable Audit Trail Reporting check box.
  - To stop recording user activity in a specific area of Sage 50 Payroll, clear the relevant check box.
TIP: To clear all check boxes, click Clear All. To select all check boxes, click Select All.

From time to time, you may want to clear the audit trail log.

Backup your data.
Click Company then click Audit Trail Settings.
In Clear Audit Trail up to and including, enter the date of the last entries you want to remove.
Click Clear Audit Trail then click Yes.
Click Save.

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