An employee has left but owes you money

It's quick and simple to correct when a leaver repays any money owed.

NOTE: If you don't require the employee to repay any overpayments, no corrections should be made to their pay as the employee's payments recorded in payroll already reflect the payments made to them.

Let's look at the steps.

1. Double-click the relevant employee, then click Employment.
2. Delete the leave date.
3. Roll back the employee for the last updated pay period.
4. Process the pay period again and make the required deduction from their pay.
5. Update their records and mark them as a leaver again.
6. Submit the new details to HMRC as an FPS adjustment.

   
   

If you've already given the employee their P45, you must not provide a new one. To let the employee know the corrected values, you should give them a new payslip.

If the employee who is leaving owes the company more than what they're paid in their final payment, you could roll back further and spread out the deductions over more than one period. You would need to recover the remaining money owed from the employee outside of payroll.

Important information

If you're in any doubt about how to handle your employee's overpayments, you should contact ACAS for advice before processing any amendments in Sage 50 Payroll.