Pay a leaver before your routine pay date

How to process a payment before your routine pay date in Sage 50 Payroll.

Your software allows you to process payments for individual employees, separately to the others. This includes submitting your Full Payment Submission (FPS) to HMRC.

You can use this ability to process payments early for individuals, such as leavers who you need to pay before your routine pay date.

Bear in mind, you can only print pre-update reports for employees before you update records. This means that after you process an employee and later process the rest of the employees, the one you paid early isn't on pre-update reports.

 TIP: We've listed the post-update alternatives to pre-update reports to help you get the reporting you need in your main pay run.  

1. Go to Payroll then Change Process Date.
2. Set your process date to the date you're paying the employee, then select OK.
3. Select this employee only on your employee list.
4. Go to Enter Payments and process their final payments.
5. Produce any reports you need for this payment, and Update Records when you're ready.
6. Process the employee as a leaver and produce their P45.
7. Submit a Full Payment Submission (FPS) as normal. This submission only includes the one employee you processed.

You've now processed the final pay for the employee who left. Arrange their payments for the process date you entered.

---

Next steps

When you're ready, process the remaining employees using your routine process date, and submit the FPS as normal.

Once you've processed all employee's payments, run the P32 for this tax month as normal. The report automatically includes all payments within the tax month, which means it includes the leaver and current employees' values.

---