Summary
Double entry bookkeeping means that every transaction entered both debits and credits different nominal codes. This means that your trial balance always balances. Here we show the double entries for each transaction type in Sage 50 Accounts.
Resolution
Choose the transaction type to view the debit and credit entries. Each sample entry is to the value of £/€120.00. Where appropriate this includes a VAT element posted using a T1 tax code.
| Software area | Transaction type | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Customers | SIaSI;aSC,aSR,aSA,aSD,aSP,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | SCaSC;aSI,aSR,aSA,aSD,aSP,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | SRaSR;aSC,aSI,aSA,aSD,aSP,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | SAaSA;aSC,aSR,aSI,aSD,aSP,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | SDaSD;aSC,aSR,aSA,aSI,aSP,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | SPaSP;aSC,aSR,aSA,aSD,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | ||||||
| Suppliers | PIaPI;aSC,aSR,aSA,aSD,aSP,aSI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | PCaPC;aSC,aSR,aSA,aSD,aSP,aSI,aSI,aPI,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | PPaPP;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aSI,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | PAaPA;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aSI,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | PDaPD;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aSI,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | PRaPR;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aSI,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | ||||||
| Bank accounts | BPaBP;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aSI,aBR,aCP,aCR,aVP,aVR,aJC,aJD;null | BRaBR;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aSI,aCP,aCR,aVP,aVR,aJC,aJD;null | CPaCP;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aSI,aCR,aVP,aVR,aJC,aJD;null | CRaCR;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aSI,aVP,aVR,aJC,aJD;null | VPaVP;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aSI,aVR,aJC,aJD;null | VRaVR;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aSI,aJC,aJD;null | ||||||
| Nominal codes | JCaJC;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aSI,aJD;null | JDaJD;aSC,aSR,aSA,aSD,aSP,aSI,aPI,aPC,aPP,aPA,aPD,aPR,aBP,aBR,aCP,aCR,aVP,aVR,aJC,aSI;null | ||||||||||
Sales invoice
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SI | Sales Invoice | Debtors Control Account | 120.00 | |
| SI | Sales Invoice | Sales Nominal Code | 100.00 | |
| SI | Sales Invoice | Sales Tax Control Account | 20.00 |
Sales credit
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SC | Sales Credit | Debtors Control Account | 120.00 | |
| SC | Sales Credit | Sales Nominal Code | 100.00 | |
| SC | Sales Credit | Sales Tax Control Account | 20.00 |
Sales receipt on account
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SA | Sales receipt on account | Bank Account | 120.00 | |
| SA | Sales receipt on account | Debtors Control Account | 120.00 |
Sales receipt
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SR | Sales receipt | Bank Account | 120.00 | |
| SR | Sales receipt | Debtors Control Account | 120.00 |
Sales discount
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SD | Sales discount | Discount Nominal Code | Discount amount | |
| SD | Sales discount | Debtors Control Account | Discount amount |
Sales payment
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| SP | Sales payment | Debtors Control Account | 120.00 | |
| SP | Sales payment | Bank Account | 120.00 |
Purchase invoice
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PI | Purchase invoice | Purchase Nominal Code | 100.00 | |
| PI | Purchase invoice | Purchase Tax Control Account | 20.00 | |
| PI | Purchase invoice | Creditors Control Account | 120.00 |
Purchase credit
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PC | Purchase credit note | Purchase Nominal Code | 100.00 | |
| PC | Purchase credit note | Purchase Tax Control Account | 20.00 | |
| PC | Purchase invoice | Creditors Control Account | 120.00 |
Purchase payment on account
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PA | Purchase payment on account | Bank Account | 120.00 | |
| PA | Purchase payment on account | Creditors Control Account | 120.00 |
Purchase payment
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PP | Purchase payment | Bank Account | 120.00 | |
| PP | Purchase payment | Creditors Control Account | 120.00 |
Purchase discount
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PD | Purchase Discount | Discount nominal code | Discount amount | |
| PD | Purchase Discount | Creditors Control Account | Discount amount |
Purchase receipt
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| PR | Purchase receipt | Bank Account | 120.00 | |
| PR | Purchase receipt | Creditors Control Account | 120.00 |
Bank payment
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| BP | Bank Payment | Relevant nominal code | 100.00 | |
| BP | Bank Payment | Purchase Tax Control Account | 20.00 | |
| BP | Bank Payment | Bank Account | 120.00 |
Cash payment
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| CP | Cash Payment | Relevant nominal code | 100.00 | |
| CP | Cash Payment | Purchase Tax Control Account | 20.00 | |
| CP | Cash Payment | Bank Account | 120.00 |
Visa payment
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| VP | Credit Card Payment | Relevant nominal code | 100.00 | |
| VP | Credit Card Payment | Purchase Tax Control Account | 20.00 | |
| VP | Credit Card Payment | Bank Account | 120.00 |
Bank receipt
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| BR | Bank Receipt | Relevant nominal code | 100.00 | |
| BR | Bank Receipt | Sales Tax Control Account | 20.00 | |
| BR | Bank Receipt | Bank Account | 120.00 |
Cash receipt
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| CR | Cash Receipt | Relevant nominal code | 100.00 | |
| CR | Cash Receipt | Sales Tax Control Account | 20.00 | |
| CR | Cash Receipt | Bank Account | 120.00 |
Visa receipt
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| VR | Credit Card Receipt | Relevant nominal code | 100.00 | |
| VR | Credit Card Receipt | Sales Tax Control Account | 20.00 | |
| VR | Credit Card Receipt | Bank Account | 120.00 |
Journal debit
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| JD | Journal Debit | Selected nominal code | 120.00 |
NOTE: A journal debit (JD) transaction is always posted with a journal credit (JC) transaction. The double entry is manual when using these transaction types.
Journal credit
| Type | Description | Nominal Code | Debit | Credit |
|---|---|---|---|---|
| JC | Journal Credit | Selected nominal code | 120.00 |
NOTE: A journal credit (JC) transaction is always posted with a journal debit (JD) transaction. The double entry is manual when using these transaction types.
Learning with Sage
To learn more about this and other key tasks, sign up for our FREE bookkeeping course at Sage University here.
Upgrade your licence
Growing business? Add more companies, users, or employees to your licence with ease. Leave your details and we’ll be in touch.
Africa
Asia
Australia
Canada
France
Ireland
Kenya
Nigeria
Portugal
South Africa
Spain
United Arab Emirates
United States
Germany