Set up or edit payments

Set up a new payment

1. Click Company, then click Pay Elements.
2. Go to the Payments tab.
   • To create a new payment, select New
   • To edit an existing payment, select the relevant payment then select Edit
3. Check or enter the following information:

   Status	Factor - Factor payments take their rates from existing payments. You can calculate as a sum or percentage of the existing rate Fixed - You can change the hours and rate in the employee's record, and change the hours in Enter Payments Global - You can only change this payment within Pay Elements Settings Variable - You can change the hours and rates within the employee's record and in Enter Payments
   Description	Enter a description for your payment type, for example Basic Pay or Overtime.
   Base Payment	On the dropdown list, click the existing payment on which to base the rate of the factored payment. This box is only available when you choose Factor as the status.
   Default Hours/No.	You can set a default number of hours here or leave it as zero.
   Rate	You can use this field for a Fixed, Global, or Variable payment. You can set a default rate here or leave it as zero.
   Multiplier	This is only available if the status is Factor. You can enter the default multiplier here or leave it as zero. On the dropdown list, click one of the following: percent of base payment rate times base payment rate For example, if the factored payment is time and a half, enter 1.5 and select 'times base payment rate'.

4. Under the 'this payment is subject to' heading, select or clear the checkboxes as appropriate.
5. Select or clear the following checkboxes as required for the payment: 

   Benefit in Kind	If this payment is a benefit in kind and you're registered with HMRC to payroll benefits, select this checkbox. If you select this checkbox and the benefit in kind attracts National Insurance contributions, select the National Insurance checkbox.
   Disguised Remuneration	Use when you're processing for tax owed on disguised remuneration schemes.
   Include Value in Minimum Wage calculation	If you don't want to include the rate for this payment when calculating the national minimum wage (NMW), clear this checkbox.
   Include Hours/No in Minimum Wage calculation	If you don't want to include the hours for this payment when calculating the NMW for employees, clear this checkbox. If the 'Include Rate in Minimum Wage calculation' checkbox is clear, this checkbox isn't available for you to select.
   This payment includes a premium element	Use this option when the payment has a premium element. For example, a Factor payment that multiples the base payment rate.
   Include for Holiday Accrual	To include the payment when you calculate the holiday fund accrual, select this checkbox. Find out more in our guide to holiday funds.
   Auto Advance	Select this checkbox to include the default value of this payment when you process advance pay.
   Include for Weekly Averages	If you don't want to include this payment when calculating 12, 13 or 52-week averages, clear this checkbox.
   Include in Timesheet Entry	Select this checkbox if you want to use it with Timesheet Entry.

6. Click OK, then click Close.

Add payments to employee records

You can now assign payments to an employee or assign payments to multiple employees.