Set up payments

Set up a new payment

1. Click Company, then click Pay Elements.
2. Click the Payments tab, then click New.
3. Check or enter the following information:

   Status	Factor - Factor payments take their rates from existing payments. You can calculate as a sum or percentage of the existing rate Fixed - You can change the hours and rate in the employee's record, and change the hours in Enter Payments Global - You can only change this payment within Pay Elements Settings Variable - You can change the hours and rates within the employee's record and in Enter Payments
   Description	Enter a description for your payment type, for example Basic Pay or Overtime.
   Base Payment	On the drop-down list, click the existing payment on which to base the rate of the factored payment. This box is only available when you choose Factor as the status.
   Default Hours/No.	You can set a default number of hours here or leave it as zero.
   Rate	You can use this field for a Fixed, Global or Variable payment. You can set a default rate here or leave it as zero.
   Multiplier	This is only available if the status is Factor. You can enter the default multiplier here or leave it as zero. On the drop-down list, click one of the following: percent of base payment rate times base payment rate For example, if the factored payment is time and a half, enter 1.5 and select 'times base payment rate'.

4. Under the 'this payment is subject to' heading, select or clear the check boxes as appropriate.
5. Select or clear the following check boxes as required for the payment: 

   Benefit in Kind	If this payment is a benefit in kind and you're registered with HMRC to payroll benefits, select this check box. If you select this check box and the benefit in kind attracts National Insurance contributions, select the National Insurance check box.
   Disguised Remuneration	Use when you're processing for tax owed on disguised remuneration schemes.
   Include Value in Minimum Wage calculation	If you don't want to include the rate for this payment when calculating the national minimum wage (NMW), clear this check box.
   Include Hours/No in Minimum Wage calculation	If you don't want to include the hours for this payment when calculating the NMW for employees, clear this check box. If the 'Include Rate in Minimum Wage calculation' check box is clear, this check box isn't available for you to select.
   This payment includes a premium element	Use this option when the payment has a premium element. For example, a Factor payment that multiples the base payment rate.
   Include for Holiday Accrual	To include the payment when you calculate the holiday fund accrual, select this check box. Find out more in our guide to holiday funds.
   Auto Advance	Select this checkbox to include the default value of this payment when you process advance pay.
   Include for Weekly Averages	If you don't want to include this payment when calculating 12, 13 or 52-week averages, clear this check box.
   Include in Timesheet Entry	Select this checkbox if you want to use it with Timesheet Entry.

6. Click OK, then click Close.

NOTE: There's no upper limit to the number of Pay Elements that you can create.

Add payments to employee records

You can now assign payments to an employee or assign payments to multiple employees.