Summary
Description
Your software uses the qualifying day patterns you set to calculate holidays and absences. It's important that you set these patterns up correctly to ensure your software's calculations are correct.
Resolution
With the qualifying day pattern, or working pattern, you can set which days of the week an employee works or doesn't work.
Qualifying patterns in Sage 50 Payroll always run from Sunday to Saturday. It's not possible to change this.
Within a qualifying day pattern:
- N denotes a non-qualifying, or non-working, day
- Q denotes a qualifying, or working, day
For example, if an employee works Monday to Friday their qualifying day pattern is NQQQQQN.
To ensure that your holidays and absence calculate correctly, set up a qualifying day pattern before you enter details on an employee's absence diary.
Holiday scheme working patterns
When you assign a holiday scheme to an employee, the pattern set on the scheme applies to the employee automatically.
You can edit the pattern on the scheme before you assign it to any employees. Or you can edit individual employee's patterns after you've assigned the scheme to them.
Click an option below to find out more.
- Click Company then Holidays.
- Select the required scheme then click Edit.
- Click the Settings tab then in the Working Day Pattern section, enter the required pattern. Or, click the finder
button then click the required pattern then click OK. - In the Pattern Start Date, enter the pattern start date. Alternatively, click the calendar
button and click the required date. - The pattern start date will be the last Sunday before the start of the holiday year
- Click OK then OK.
▼ Assign a working day pattern in an employee's record
- Go to Employee.
- Double-click the required employee then click the Absence tab.
- Click Holiday then click the Settings tab.
- In the Working Day Pattern section, enter the required pattern. Alternatively click the finder button, click the required pattern then click OK.
- In Pattern Start Date, enter the pattern start date. Alternatively, click the calendar button then click the required date.
- Click OK then click OK.
Working patterns for statutory sick pay (SSP)
Your software uses the working day pattern to calculate which days are payable for SSP.
TIP:
If your employee works different days each week, you can set their absence qualifying day pattern as QQQQQQQ. For further advice on this scenario, contact ACAS.
It's easy to enter an SSP working day pattern:
- Double-click the required employee.
- Click the Absence tab, then S.S.P.
- Click the Qualifying Days tab, and enter the required pattern.
- Click OK then Save.
Rolling shift patterns
For employees who work different shifts each week, you need to enter more than one working pattern for the employee, to reflect each shift.
Set the pattern start date to the first occurrence date when entering a working pattern longer than one week in Sage 50 Payroll.
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