| | Description | If you provide company cars and fuel benefits to your employees, set them up in your software. Your software includes all the options you need to set up and calculate the car benefit accurately. TIP: To find out more about the car benefit calculation, visit the company cars calculation and information article. |
| Resolution | Enter a company car benefit record - From the employee list, select the required employee.
- Under the Benefits heading, select Company Cars.
- If the employee already has a benefit of this type, the existing benefit record appears. To create a new car benefit record, select New
- Enter the car details.
TIP: To find out more about the fields in each tab of the car record, check the car record tabs section below. - To save the benefit record, select Save.
- To return to the Sage 50 P11D desktop, select Close.
Car record tabs Select the relevant option below to find out more about each tab. ▼ Vehicle Details tab Complete the Vehicle Details tab as below. The text for any mandatory fields in your software is blue. | Make | Enter the make of the car, for example, Ford. | | Model | Enter the model of the car, for example, Fiesta. | | Registration Number | Enter the car registration number. | | Chassis Number | Enter the vehicle identification number (VIN). This is on the registration document (V5). | | Private Usage | Clear this checkbox if the car isn't available for private use. When clear, there's no taxable benefit arising for the car, fuel or mileage. The car details don't appear on form P11D for this employee. | | Classic | If the car is a classic car, select this checkbox. A classic car is one with: - A market value of £15,000 or more, and
- Which is 15 years old or more at the end of the tax year
If the date when the car was first registered is less than 15 years ago, the checkbox isn't active. | | Date Car Registered | This information is mandatory and you must enter the car's date first registered. You can get this information from the Vehicle Registration document (V5). | | Date Available | Enter the date the car became available to the employee. If you don't enter a date, Sage 50 P11D calculates availability from the start of the tax year. | | Date No Longer Available | If an employee has had use of a company car that is now no longer available, enter the date when the car stopped being available. | | Consecutive Unavailable Days | Enter the total number of consecutive days when the car was unavailable for use by the employee. This must be at least 30 consecutive days. For example, if the car was unavailable for 35 days and then 25 days, enter the total days unavailable as 35. This is because the 25-day period is below the threshold of 30 so doesn't count. The taxable benefit of a company car reduces when the car is unavailable for 30 consecutive days or more. | | Total Days Available this Tax Year | The Total Days Available is for the current tax year only. If your Start and End dates span two tax years, it's the number of days after 6 April in the current tax year. For example, if the Start Date is 1 January 2026 and the End Date is 1 May 2026 the car has been available for a total of 26 days. This is for information only, and you can't edit it. | ▼ Benefit tab Complete the Benefit tab as follows. The text for any mandatory fields in your software is blue. | Engine Size | This information is mandatory. From the dropdown list, choose the engine size of the car. | | Type of Fuel or Power | From the Type of Fuel or Power dropdown list, choose the type of fuel or power used by the car. Diesel cars registered from 01/01/2006 use the Euro 1V Emissions Diesel fuel type. | | CO2 Emissions | Enter the Carbon Dioxide (CO2) emissions figure for the car, shown as grams per kilometre. All cars registered from 1 January 1998 are required by law to include details of their CO2 emissions. Cars registered after 1 November 2000 have the CO2 emissions figure recorded on the Vehicle Registration document (V5). | | No Approved CO2 Emissions Figure | If the car's registration was during or after 1998 and you have no Carbon Dioxide (CO2) emissions figure, select this checkbox. The benefit calculates using the engine size in this case. If you enter a registration date earlier than 1998 into the Vehicle Details window, this checkbox isn't active. | | Zero Emissions Mileage | Enter the number of miles the car can achieve with zero emissions. This will only be available if the total C02 Emissions of the vehicle are less than 50. | | Private Fuel Provided | If the employer provides fuel for the private use of the car, select this checkbox. If you don't select this checkbox, there's no chargeable benefit calculated on the fuel provided. | | Employee Made Good All Fuel Costs | If the employee pays back to the employer the full cost of fuel provided for private use, select this checkbox. If you haven't selected the Private Fuel Provided checkbox, this checkbox is not active. | | Date Private Fuel Withdrawn | If you withdraw a private fuel benefit, enter the date the benefit ceased to be available to the employee. | | Private Fuel Reinstated | If you give private fuel benefit back to the employee, select this checkbox. | | List Price Inc. Standard Accessories | This information is mandatory. Enter the list price for non-classic cars or the market value for classic cars, including the cost of any qualifying accessories. Qualifying accessories can include any kind of equipment except: - Mobile telephones
- Equipment to enable a person who has a disability to use the car
- Equipment installed to convert a car to run on-road fuel gases
Enter the total price, including VAT. If you select the Classic checkbox, the description of this box changes to Market Value. | | Non-Standard Accessories | Enter the cost of any non-qualifying accessories. This can include, for example, an in-car CD player purchased by the employee for personal use in the company car. The minimum accessory value is £100. If you select the Classic checkbox on the Vehicle Details window, this box isn't active. | | Capital Contribution | Enter any contribution the employee made towards the cost of either the company car, or any accessories for the company car. If contributing, the employee receives a deduction from the list price or market value. | | Private Use Contribution | Enter the amount the employee contributed for the private use of the car. For example, if the employee contributes to the fuel consumption of the car. The type of employee contribution acceptable must be agreed with the employer. For further information about this, contact your tax adviser. | | Amount PAYE'd (Car) | If you've agreed with HMRC to pay tax due on the car through payroll, enter the amount that you calculated tax on. | | Amount PAYE'd (Fuel) | If you've agreed with HMRC to pay tax due on fuel through payroll, enter the amount that you calculated tax on. | | Optional Remuneration Arrangements | This is the amount of salary or cash the employee gave up in return for the provision of the benefit. Or, the amount of cash pay that the employee could have received instead of that benefit. The benefit falls under Optional Remuneration (OpRA) if you enter a Cash-Foregone value greater than zero. | ▼ Mileage tab Complete the Mileage tab as follows. The text for any mandatory fields in your software is blue. | Date | Enter the date of the business journey, or if you're recording the business mileage annually, enter a date in that tax year. If you're inputting company car mileage, this information is mandatory. | | Charger Type | This field appears for car benefits where you set the Type of Fuel Or Power as Electricity Only. It's a new requirement from the 2025/2026 tax year that you enter the mileage against each charger type, as the rates vary. Enter mileage at least per quarter, as rates change in each quarter. To view the rates in v31, go to Settings then Legislation, then go to the Vehicle Rates tab and set the dropdowns as required. For further information on this, visit the recording the charger type for fully electric car benefits in 2025/2026 article. | | Mileage | If an employee has a company car, in the Mileage box, enter the business mileage for the employee's vehicle. Enter the amount of mileage for the business journey, or if you record your mileage details annually, enter the car's total annual business mileage. | | Passenger Mileage | Enter the number of miles passengers travelled in the car. The mileage allowance calculates in proportion to the distance of passenger miles travelled. | | Reimbursed | Enter the amount by which you reimburse the employee for the cost of the actual business mileage of the car. You can only reimburse the employee if you don't provide private fuel for the car. | | Amount PAYE'd | If you've agreed with HMRC to pay tax due on the benefit through payroll, enter the amount that you calculated tax on. | | Description | Enter information so that you can easily identify the item, for example, the start and destination of the journey. | | P11D Mileage Cost for all Cars | This figure updates automatically and shows the calculated mileage benefit for all cars for this employee. | ▼ P46 (Car) tab The information entered on this tab is for P46 (Car) reporting purposes only. Your software doesn't use it in any P11D benefit calculation. Complete the P46 (Car) tab as follows. | P46 (Car) Reason | From the checkboxes, choose the reason for producing the P46 (Car) form. | | How often does the employee pay a private use contribution? | If the employee contributes for the private use of the car, from the dropdown list, choose how often this occurs. | | Produce P46 (Car) | Selected by default. If you don't want to produce a P46 (Car) report, clear the checkbox. | ▼ Notes and Summary tabs To enter and record any additional information specific to the company car benefit of this employee, click the Notes tab. You can enter public and private notes. Any information you enter in the Public pane appears in any of the relevant benefit reports. Any information you enter in the Private pane only appears within Sage 50 P11D. The Summary tab shows all the details recorded for the selected employment. If you want to change the benefit summary details, double-click the summary entry. The relevant information appears, make your changes then select Save. The changes appear on the Summary tab.
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