NOTE: If you have any difficulty with any part of this process, you must contact The Peoples Pension (TPP).

If you run a weekly, 2-weekly or 4 weekly payroll, TPP requires you to take some additional steps at payroll year end.

Please read this article and work through the steps which apply to you.

You must do this before processing your payroll in the new tax year.

Monthly-only payroll?

If you run a monthly-only payroll, this guidance is not applicable, and you can ignore these steps.

If you have a week 53 and run a weekly, 2 weekly, or 4 weekly payroll

In Week 53 you must process the extra pay run at the end of the tax year. Do this in the same way you would a normal pay run.

Once you have run week 53 payroll:

1. From the Summary tab, select View Submission Details.
   This is a summary of the information included in your submission to TPP.
   Payroll will set your Pay Reference Period date to 04 April 2024 to 05 April 2024.
2. Select Submit Online to submit details to TPP for the week 53 pay run.

If you have problems submitting the file:

The Pay Reference Period dates of 04 April 2024 to 05 April 2024 may be different in your TPP payment schedule.

Please contact TPP.

Ask to change your Pay Reference Period dates to match Sage Payroll.

You will then be able to submit your pension file from within payroll.

Next, set up new groups for the new tax year within your TPP portal.

If you don't have a week 53

You need to notify TPP there are no contributions to report for week 53.

You enter zero contributions into your week 53 payment schedule.

If there is no week 53 payment schedule you may need to create one.

If you have difficulty, please contact TPP.

Next, set up new groups for the start of the new tax year within your TPP portal.

Set up new groups in your TPP portal

You only need to set up new groups for the start of the new tax year if you have a:

• 2 weekly payroll

• 4 weekly payroll

2 weekly and 4 weekly payrolls use dates to align the tax periods to match payroll (see the table below).

 NOTE:  If your groups are already using these dates, you do not need to do anything further. Ignore the rest of this article. 

If you have difficulty, please contact TPP.

Once your new groups are set up within TPP, transfer your employees from the old group, into the new group.

Edit your TPP pension group name in payroll

You can edit your group name in payroll to match your new TPP group if you need to.

1. Select the Pensions tab, and select Edit pension.
2. Next to your existing group name select View/Edit.
3. Change the name of the group.
4. Select Next, and Save.
5. Select Save.

Assign your employees to the new or edited pension group

Once you have created or edited your group, assign it to each employee during the first pay run.

1. Process your pay run up to the Edit Pay stage.
2. Select Manage Enrolment, then Change Pension Scheme.
3. Use the Pension Plan drop-down to select the new or edited group.
4. Select Save.
5. Do this for any employees who are part of the pension scheme.
6. Complete the pay run as usual.

Contact The People's Pension 

• The People's Pension employer contact (opens in new tab)
• Tel: 01293 586666