| | Description | You can use the Purchase Day Book report to view the different purchase transactions for each of your suppliers on one report. The report shows an overview of each transaction including the type, supplier name, net and VAT amounts. You can view this for a specific date range for all transactions or, for certain transaction types. The report includes the following purchase transaction types: - Invoices
- Credit notes
- Quick entry invoices and credit notes
- Opening balance invoices and credit notes
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| Resolution | To produce the report- Go to Reporting, then select More then select Purchase Day Book.
 TIP: To search for a particular supplier, enter their name in the search box. You can also search by invoice or credit number, reference or value. If you want to search for a credit note by value, this must be a negative amount. - Select a Period.
- Select More. In the Type list, choose the type of transactions you want to view - To view all transaction types, select All.
- If you’ve set up analysis types, you can run the report for a particular analysis type or category. To do this, choose the relevant options from the Analysis Type and Analysis Category lists. Read more about setting up analysis types >
To view a breakdown of the details for a particular transaction, select the relevant line. To return to the report, simply select the back button on your browser menu bar.
To view the detailed version of this report, select Detailed. If you then want to revert back to the summary version of this report, choose Summary.
TIP: The detailed report adds an additional column to display the supplier VAT registration number. The report also summarises VAT for each invoice. It reports on the Net, VAT and Gross values for each rate of VAT used on an invoice.
- To save or print the report, select Export, then choose CSV or PDF.
- The report is ready when a notification displays on the main navigation bar, to the left of Profile. This might take some time depending on the amount of data you're exporting.
 - Select the notification bell from the navigation bar then choose Download.
TIP: If more than one Purchase Day Book file appears in this window, check the date and time stamps to help you select the correct one. - CSV – Depending on your browser, the file automatically downloads to your Downloads folder. Or you’re prompted to save it. If prompted, browse to where you want to save the file, then select Save.
- PDF – The PDF opens in a new window or tab, and you can then print or save it from your Internet browser menu.
You’ve now successfully produced the Purchase Day Book report.
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