Box 28 — Accountancy, legal and other professional fees

Sage category
Accountancy and other professional fees.
Allowable expenses defined by HMRC
Accountants, solicitors, surveyors, architects and other professional fees.
Professional indemnity insurance premiums.
Non-allowable expenses defined by HMRC
Repayment of the loan, overdraft or finance arrangements.

Box 24 — Advertising and business entertainment costs

Sage category
Advertising and marketing.
Allowable expenses defined by HMRC
Advertising in newspapers, directories and so on, mailshots, free samples, website costs.
Non-allowable expenses defined by HMRC
Entertaining clients, suppliers and customers. Hospitality at events.

Box 26 — Bank, card and other financial charges

Sage category
Bank, credit card and other finance costs.
Allowable expenses defined by HMRC
Bank, overdraft and credit card charges, hire purchase interest and leasing payments.
Alternative finance payments. If you use cash basis the maximum amount you can claim for interest and incidental costs of obtaining loan finance is £500.
Non-allowable expenses defined by HMRC
Repayment of the loan, overdraft or finance arrangements.

Box 20 — Car, van and travel expenses

Sage category
Hotel and accommodation.
Travel expenses.
Vehicle fuel.
Vehicle insurance.
Vehicle leasing.
Vehicle maintenance.
Vehicle - other costs.
Allowable expenses defined by HMRC
Motoring costs such as car and van insurance, repairs, servicing, fuel, hire charges, vehicle licence fees, AA/RAC membership or the flat rate amount for vehicles.
If you use cash basis, the cost of vehicles other than cars.
Train, bus, air and taxi fares, hotel room costs.
Meals on overnight business trips.
Non-allowable expenses defined by HMRC
Non-business (private use proportion of) motoring costs. No adjustment if you use the flat rate amount.
15% of the hire charge or rental cost on leased cars with CO2 emissions over 50g/km, unless you use the cash basis.
Fines.
The cost of buying vehicles or, if you use cash basis, the cost of cars.
Travel costs between home and business.

Box 18 — Construction industry (payments to subcontractors)

Sage category
Payments to construction industry subcontractors.
Allowable expenses defined by HMRC
Construction industry subcontractor’s payments (before taking off any tax).
Non-allowable expenses defined by HMRC

Box 29 — Depreciation and loss/profit on sale of assets

Sage category
Depreciation and profit or loss on sale of assets.
Allowable expenses defined by HMRC
Read about capital allowances and balancing charges.

Open HMRC's guide on how to calculate your taxable profits >

Non-allowable expenses defined by HMRC
Depreciation of equipment, cars and so on. Losses (minus any profits) on sales of assets (traditional accounting).
Losses (minus any profits) on sales of cars (cash basis).

Box 17 — Cost of goods that you are going to sell or use in providing a service

Sage category
Goods, materials and other costs of sales
Allowable expenses defined by HMRC
Amount paid for goods bought for resale, if you use cash basis.
Non-allowable expenses defined by HMRC
Normal selling price of goods or materials taken for private use. Cost of goods taken for private use.

Box 25 — Interest on bank and other loans

Sage category
Interest charged on loans.
Allowable expenses defined by HMRC
Interest on bank and other business loans.
Alternative finance payments.
Non-allowable expenses defined by HMRC
Repayment of the loan, overdraft or finance arrangements.

Box 30 — Other business expenses

Sage category
Other business expenses
Allowable expenses defined by HMRC
Trade or professional journals and subscriptions, other sundry business running expenses not included elsewhere.
Non-allowable expenses defined by HMRC
Payments to clubs, charities, political parties and so on.
Non-business part of any expenses.
Cost of ordinary clothing.

Box 23 — Phone, fax, stationery and other office costs

Sage category
Phone and internet.
Allowable expenses defined by HMRC
Phone, mobile, internet, email and fax running costs. Postage, stationery, printing, small office equipment and computer software costs.
If you use cash basis, the cost of equipment.
Non-allowable expenses defined by HMRC
Non-business or private use proportion of expenses.
Ignore private use of telephone and broadband service if this is insignificant.
New phone, fax, computer hardware or other equipment costs if you use traditional accounting.

Box 21 — Rent, rates, power and insurance costs

Sage category
Rent, rates and insurance.
Allowable expenses defined by HMRC
Rent for business premises, business and water rates, light, heat, power, property insurance, security.
If you use your home for business, the business proportion of the expenses or flat rate amount.
Non-allowable expenses defined by HMRC
Costs of buying the premises. If you live on the business premises, expenses of any private part of the premises or the flat rate amount

Box 22 — Repairs and renewals of property and equipment

Sage category
Property and equipment repairs and renewals.
Allowable expenses defined by HMRC
Repairs and maintenance of business premises and equipment.
The cost of equipment and tools, if you use cash basis.
The costs of renewing tools is not allowable within this category with effect for expenditure incurred on or after 6 April 2016 where the cash basis is not used. This is following the repeal of the renewals allowance.
Non-allowable expenses defined by HMRC
Repairs of non-business parts of premises or equipment,
Costs of buying, improving or altering premises.
Cost of equipment and tools, if you use traditional accounting.

Box 19 — Wages, salaries and other staff costs

Sage category
Staff wages and salaries.
Staff training and other costs.
Allowable expenses defined by HMRC
Wages, salaries, bonuses, pensions, benefits for staff or employees, employers’ National Insurance contributions, agency fees, and so on.
Non-allowable expenses defined by HMRC
Own wages, drawings, pension payments, National Insurance contributions, if included in expenses.
Payments for non-business work.