| | Description | You can use the forecast to estimate how much money your business will have, or need, in the future. It will help you to plan ahead. The forecast shows your expected cash flow. It shows when cash is due in and out. This is based on when invoices are due, or when credit notes maybe refunded. It also includes any recurring income or expenses due in your chosen period. When you forecast, you can manually tweak it by adding values not initially included. For instance, if you're considering applying for a loan, you might want to see how your projected cash flow alters with this added value. Any manual adjustments you make apply solely to the cash flow forecast and don't affect your ledger values. |
| Resolution | The values calculated for the cash flow statement are from payments and receipts already paid or received. The values on the forecast, are based on when payments and receipts are due or received, based on the due date set on the invoice. | Opening Balance | This is the net value of money in and out less any liability at the date before you’re running the cash flow statement or forecast for. | | Cash Flow In | This includes the total value of your: - Customer receipts
- Supplier refunds
- Other income
- Bank transfers and deposits
| | Cash Flow Out | This includes the total value of your: - Supplier payments
- Customer refunds
- Other expenses
- Bank transfers
| | Closing Balance | The total cash flow in less the total cash flow out. | | Owed to others | If you have any VAT liability for this period, it appears here and is based on being on the Standard VAT scheme. If the VAT period is still ongoing, this figure represents an estimate. | | Net Balance | The closing balance less any VAT liability for this period. Or If you can reclaim VAT for this period, add it to the closing balance. | - Go to Reporting, select More, then Cash Flow Statement.
- Enter the dates you want to view the cash flow statement From and To.
- Select the Bank account finder button
 , then select the bank accounts you want to view the statement for.
 TIP: The balance, cash flow in and cash flow out appear on the chart. You can choose which of these appear on the chart by clicking the relevant option from the bottom of the chart. To zoom in on a particular date range, highlight the relevant period on the chart. - To save or print the report, select Export then choose one of the following:
- CSV – Depending on your Internet browser, the file automatically downloads to your Downloads folder, or you’re prompted to save the file. If prompted, browse to where you want to save the file then click Save
- PDF – The PDF opens in a new window or tab. Open your browser's File menu then choose to print or save the report
- To view a more detailed cash flow statement, select Detailed.
TIP: The detailed report shows the individual transactions that make up the values on the report. You can also print or save this report by repeating the step above. - To return to the Cash Flow Statement report, select back on your internet browser menu.
- Go to Reporting, select More then Cash Flow Forecast.
- Enter the dates you want to view the cash flow forecast for, in the From and To boxes.
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Select the bank account finder button , then choose the bank accounts you want to view the statement for. TIP: The balance, cash flow in and cash flow out appear on the chart. You can choose which of these appear on the chart by clicking the relevant option. To zoom in on a particular date range, highlight the relevant period on the chart. Click the Reset zoom link to return to the default view. -
If required, select Manual Adjustments for the relevant option, enter the information and select Save - Adjustments are only for the purpose of the forecast; they don't update your ledgers. Adjustments made before the specified start date are reflected in your opening balance. -
If you have any payroll costs you want to enter, select Payroll costs for forecast period, enter the relevant information then select Save - Payroll costs are solely utilized for the forecast and are not incorporated into your ledgers. - To save or print the report, select Export then choose one of the following:
- CSV – Depending on your Internet browser, the file automatically downloads to your Downloads folder, or you’re prompted to save the file. If prompted, browse to where you want to save the file then click Save
- PDF – The PDF opens in a new window or tab. Open your browser File menu then choose to print or save the report.
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To view a more detailed cash flow statement, select Detailed Breakdown then choose Detailed. TIP: The detailed report shows the individual transactions that make up the values on the report. If required, you can print or save this report by repeating the step above. - To return to the Cash Flow Forecast report, select Back on your internet browser menu.
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To view outstanding transactions prior to the date you’re running the cash flow forecast for, select Detailed Breakdown then choose View Prior Transactions. TIP: This report displays outstanding invoices awaiting payment or credit notes requiring refunds. You can print or save this report by following step 6 again. - To return to the Cash Flow Forecast report, select back on your internet browser menu.
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