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Create a bank rule - Go to Banking, then select Manage bank rules.
- From Bank Account, choose the account you want to use.
- Select Manage bank rules, then Create rule.
- Enter a unique rule name.
- Choose whether the rule applies to Payments or Receipts.
- Select Activate this rule when saving if you want to use the rule immediately.
- Set the conditions the transaction must meet.
- Set the transaction details to apply when the rule matches.
- Choose the rule priority, then select Save.
 TIP: You can create up to 300 bank rules per bank account.
Conditions Conditions define which transactions match the rule. Conditions are case-sensitive. Condition fields | Field | Description | | Field | The part of the transaction to check, such as Reference or Amount. | | Value | How the rule compares the field, such as Equals or Contains. | Value options | Value | Description | | Equals | Matches the value exactly. Use this when the reference or amount never changes. | | Contains | Matches part of the value. Use this when references vary but include consistent text. | | Does not contain | Excludes transactions with specific text. Use this to filter out unwanted matches. |
Example This example shows how to create a rule for a recurring utility payment of £199 by direct debit. | Field | Value | Description | | Reference | Equals | Utilities | | Amount | Equals | 199.00 | Transaction details - Transaction type: Other Payment
- Supplier: Utilities
- Method: Credit / Debit Card
- Reference: Utilities Company
- Description: Utilities direct debit
- Ledger Account: Electricity (7200)
- VAT Rate: Lower Rate 5%
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