Solution Properties
Solution ID:
201113113122870
Last Modified Date:
Thu Oct 16 13:09:45 UTC 2025
Taxonomy Path:
Case category//How do I...//processing
Author:
[email protected]
The Supplier record Activity tab
Description

This is a way to view the history of trading between you and your supplier. It shows your credit limit with them, the balance owed as well as the total amount you've paid and the expenditure for the year.

  • To view the activity, click Suppliers, double-click the required supplier then click Activity

Viewing the supplier activity

A/C This shows the supplier account reference
Name This shows the name of the supplier.
Credit Limit This shows the credit limit entered in the Credit Control tab.
Balance  The current balance of the supplier account.
Amount paid  Total payments made to the supplier.
Turnover YTD The year to date turnover value for this supplier. This value is net of VAT. The value in the purchases tab populates this field, and it clears when you run year end.
Show Select the relevant period to show transactions for that date range.
Date Reflects the period chosen.
O/S Only If ticked, the window will update to display outstanding transactions only. Untick to show all transactions. 
Attach Add or view attachments from this column.
No The number of the transaction.
Type

 The following transaction types can appear:

PI = Purchase Invoice

PP = Purchase Payment

PC = Purchase Credit

PA = Purchase Payment on Account

PD = Purchase Discount

PR = Purchase Receipt
Date The date of the transaction.
Due on The transaction due date.
Ref The transaction reference.
Exchange Rate The exchange rate of the transaction.
Details Any details entered for the transaction.
Amount The value of the transaction.
O/S The amount of the transaction that is still outstanding.
Debit If the transaction is a debit, its value appears here.
Credit If the transaction is a credit, its value appears here.

Viewing transactions

Show detail

Opens a breakdown of any selected transaction into its component parts.
Hide detail

Closes the window showing the detailed breakdown.
View transaction

To view full details of the transaction, select the required transaction then click View transaction.
View item

If a purchase order resulted in the creation of a transaction, select the transaction then click View item. You can double-click the transaction too.
View Bank charges

If you use the bank charges feature, to view any bank charges associated with this supplier, click View bank charges.

Amending or removing transactions

Edit transaction

To amend a transaction while in the activity window, click the transaction then click Edit transaction.
Unallocate transaction

If you’ve posted a payment or credit against an invoice in error, you can use the Unallocate option to unlink the transactions. A purchase payment (PP) becomes a payment on account (PA) when it’s unallocated. The transaction can allocate to a different invoice now.
Delete transaction

To delete a transaction while in the activity window, click the transaction then click Delete transaction.

Aged balances

At the foot of the window, aged balances appear. They break down into boxes according to the ageing method chosen in Settings, Supplier Defaults, Ageing.

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