You can use the nominal record's activity list to quickly view all of the transactions associated with the selected nominal record and a summary of the details for each transaction. This is particularly useful for checking data you've already entered and to help locate any discrepancies in your nominal record values. For certain nominal accounts, like bank nominals, the tab is split into an upper and lower pane. - The upper pane shows a summary information about each transaction, one line per transaction.
- The lower pane displays the individual items that make up each transaction. For example, if you select a sales receipt transaction in the upper pane, the lower pane shows information about the items on the associated invoice.
Access the Activity tab- On the navigation bar click Nominal codes, browse to and double-click the required nominal record then click Activity.
Nominal record Activity tabShow | The period you want to see transactions for. You can also use this drop-down list to filter the Activity screen by transaction type or to show outstanding transactions only. |
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Date | The date range applied to filter the list of transactions. This is based on your selection on the Show drop-down list. |
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Type | The type of transactions you are searching for. To search for a transaction type, in the Show drop-down click Custom Range, then in Type to Display click the type of transaction you want to display, then click OK. |
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O/S Only | To only show outstanding transactions, in the Show drop-down click Custom Range, then select the Outstanding Transactions Only? check box then click OK. |
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Trans | The transaction numbers that appear. To filter the transaction numbers that appear, in the Show drop-down click Custom Range, edit the From and To values as required then click OK. |
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No | The transaction number. |
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Type | The following transaction types appear:
BR = Bank Receipt BP = Bank Payment CP = Cash Payment CR = Cash Receipt JD = Journal Debit JC = Journal Credit SI = Sales Invoice SR = Sales Receipt SP = Sales Payment SC = Sales Credit Note SD = Discount on Sales Receipt SA = Sales Receipt on Account PI = Purchase Invoice PP = Purchase Payment PR = Purchase Receipt PC = Purchase Credit Note PD = Discount on Purchase Payment PA = Purchase Payment on Account VP = Credit Card Payments VR = Credit Card Receipts  NOTE: On SI, SC, PI, JC and JD transactions, if an arrow appears in the column, double-click for more details.
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Date | The date entered for the transaction. |
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Ref. | The reference you gave the transaction. |
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Ex. Ref. | The additional reference you gave the transaction. |
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Details | The details or description text that you entered at the time of posting to identify the transaction. |
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Amount | The value of the transaction. |
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Debit | The debit value of the transaction. |
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Credit | The credit value of the transaction. |
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Viewing transactions- Show Detail opens a window breaking down any selected transaction into its component parts. For example, a sales receipt is broken down into the invoices it paid off, where as a sales invoice lists any receipts allocated against it.
- Hide Detail closes the window showing the detailed breakdown.
- To view full details of the transaction, select the required transaction then click View transaction.
- If the transaction is a journal or created from an invoice, credit, order or bank transfer, to see the relating details, select the required transaction then click View item.
Find out more about the nominal record > [BCB:120:Limitless - 50 Accounts - Nominal / Chart of Accounts:ECB]
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