Online Timesheets is designed to work with a Weekly pay frequency, however it can be used if you process on a monthly basis.

You should import your timesheets as part of your payroll process, once you've changed your process date and before you enter payments.

Employees should continue to enter their timesheet hours on a weekly basis then when you come to process the payroll, you import the hours based on a date range of the full month.

Import timesheets

1. Click Payroll, then to select all your employees, click Swap.
2. Click Import Online Timesheets.
3. Enter the relevant date range, for example 31/05/2021 - 04/06/2021.
4. Click Get Timesheets.
   The approved timesheets appear with a total number of hours for the weeks within the specified date range.
5. Select the check box next to the timesheets, then click Import.
6. Check the summary information, then click Yes.

Match pay types to pay elements

If a red exclamation appears next to a timesheet, before you can import the timesheet you must first of all match your pay types from the portal with your pay elements in Sage 50 Payroll.

This is so the correct rate is used for the hours worked, when you process the payment via Enter Payments.

1. Click the expanding arrow  next to the relevant timesheet.
2. In the Pay Element column, click the drop-down arrow.
3. Select the relevant pay element to match it to.

If you've multiple employees with the same pay type, a message appears, for example:

1. To match all employees, click Yes. Or, to match just this employee, click No.
2. Once you've matched all pay types, select the check box next to the timesheets.
3. Click Import and check the summary information.
4. To import, click Yes.

When you get to the Enter Payments stage in the payroll process, the hours and rates are already entered for you from the timesheets.

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